Executive Assistant

Schneider Electric; Dubai; On-site; AED 150,000 - 200,000; Full time

Job summary

A global energy management company is seeking an experienced Executive Assistant to support its senior leadership team. This role involves managing complex schedules, preparing high-level documents, and ensuring seamless coordination across various tasks. The ideal candidate will have over 10 years of executive support experience and strong organizational skills. Proficiency in Microsoft Office and excellent communication in English are essential. Join this dynamic environment today.

Qualifications

• 10+ years of experience in an executive support role.
• Excellent written and verbal communication skills in English.
• Ability to work independently under pressure.

Responsibilities

• Manage and optimize complex calendars and travel arrangements.
• Prepare and format executive-level communications and documentation.
• Support tracking of strategic projects and follow-up on key action items.

Skills

Organizational skills

Communication skills

Time management

Discretion

Proficiency in Microsoft Office Suite

Education

Degree or certification in Executive Assistance or Business Administration

Tools

Travel and expense management tools

Microsoft Office Suite

Job description

Schneider Electric is seeking a highly organized and proactive Executive Assistant to support the SVP and their direct leadership team within our Post-M&A Operations and Global Corporate Standards.

This role is based in Barcelona and operates within a complex, fast-paced, and global environment, providing high-level administrative and operational support to ensure the seamless execution of executive activities and strategic priorities.

Key Responsibilities

• Manage and optimize complex calendars, appointments, and global travel arrangements across multiple time zones.
• Coordinate international travel itineraries and logistics with attention to detail and agility.
• Monitor and process expense reports, ensuring alignment with global compliance standards.
• Prepare, proofread, and format executive-level communications, reports, presentations, and documentation.
• Handle highly sensitive and confidential information with utmost discretion and professionalism.
• Organize and facilitate meetings, including agenda preparation, logistics coordination, and minute-taking.
• Serve as a key liaison between senior leaders and internal / external stakeholders across regions and functions.
• Support tracking of strategic projects and follow-up on key action items.
• Assist in the planning and execution of high-level events, workshops, and leadership forums.
• Perform general administrative duties and contribute to continuous improvement of executive support processes.

What qualifications will make you successful in this role?

Spanish is highly valued.

• Degree or certification in Executive Assistance, Business Administration, or a related field.
• 10+ years of experience in an executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management abilities.
• Ability to work independently, under pressure and manage multiple priorities effectively.
• High level of professionalism, discretion, and confidentiality.
• Experience with travel and expense management tools.

Let us learn about you! Apply today.

You must submit an online application to be considered for any position with us.

This position will be posted until filled.

Schneider Electric is an Equal Opportunity Employer.

It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.