Executive Administrative Assistant

AEGIS; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking an Executive & Administrative Assistant to support the Managing Director. The ideal candidate will be highly organized, handle confidential information with discretion, and manage HR-related tasks. This role requires excellent communication and time management skills. The position offers a supportive work environment with opportunities for professional growth and a competitive salary.

Benefits

Dynamic work environment

Professional growth opportunities

Competitive salary and benefits package

Qualifications

• 3+ years in an executive assistant or administrative role.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Manage internal and external communications.
• Handle HR-related tasks such as employee records and onboarding.

Skills

Organization

Time Management

Communication

Confidentiality

Proficiency in Microsoft Office Suite

Education

Bachelor's degree in Business Administration, Human Resources or a related field

Job description

About the Role

We are seeking a highly organized and trustworthy Executive & Administrative Assistant to support our Managing Director. This role is ideal for a proactive individual who excels at multitasking, maintains strict confidentiality, and is experienced in both administrative and HR functions. The successful candidate will play a key role in ensuring smooth day‑day operations and providing personal and professional support to the MD.

Key Responsibilities

• Provide high‑level administrative support to the Managing Director, including calendar management, travel arrangements and meeting coordination.
• Maintain strict confidentiality with all sensitive information and personal matters.
• Manage internal and external communication on behalf of the MD.
• Handle HR‑related tasks such as employee records, onboarding coordination with payroll and benefits providers and other administrative HR functions.
• Coordinate office operations, supplies and vendors as needed.
• Prepare reports, presentations and other documents as requested.

Requirements

• Bachelor’s degree in Business Administration, Human Resources or a related field.
• Minimum 3 years of experience in a similar executive assistant or administrative role.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to work independently, anticipate needs and take initiative.

Benefits

A dynamic and supportive work environment with opportunities for professional growth and development, competitive salary and benefits package, and the chance to work closely with senior leadership and make a significant impact on the company’s success.