Event Project Manager

Virtucruit; Abu Dhabi; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading event management firm is seeking an experienced Project Manager to oversee planning and execution of large-scale events and exhibitions. The ideal candidate will have over 5 years of experience in event management, strong budgeting skills, and the ability to lead diverse teams. Flexibility to work during event setups is essential. Competitive compensation offered.

Qualifications

• 5+ years of experience in project or event management within an exhibitions or agency environment.
• Proven experience handling large-scale events or corporate activations.
• Strong budgeting, scheduling, and vendor management skills.

Responsibilities

• Develop and manage detailed project plans, schedules, and budgets.
• Serve as the main point of contact for clients throughout the project lifecycle.
• Supervise event setup and installation to ensure quality and safety standards.

Skills

Project management

Client communication

Budgeting

Leadership

Negotiation

Microsoft Office

Education

Bachelor's degree in Event Management or related field

Tools

Project management tools (Monday.com, Asana)

AutoCAD

Job description

Key Responsibilities:

1. Project Planning & Coordination

• Develop and manage detailed project plans, schedules, and budgets for each event or exhibition.
• Coordinate with internal departments (design, production, technical, logistics, and procurement) to align project objectives.
• Define project scope, goals, deliverables, and milestones in alignment with client requirements.

2. Client Management

• Serve as the main point of contact for clients throughout the project lifecycle.
• Conduct regular meetings, updates, and presentations to maintain client satisfaction and transparency.
• Provide creative and operational solutions to meet client expectations.

3. Budgeting & Financial Control

• Prepare cost estimates, quotations, and project budgets.
• Track expenses, manage vendor invoices, and ensure profitability.
• Negotiate with suppliers and contractors to ensure cost-effectiveness.

4. Production & On-Site Execution

• Supervise event setup, installation, and dismantling to ensure quality and safety standards.
• Coordinate logistics including transportation, material handling, and manpower scheduling.
• Handle troubleshooting and on-site decision-making during event execution.

5. Quality & Compliance

• Ensure adherence to brand guidelines, design standards, and safety regulations.
• Conduct post-event evaluations to assess project success and areas for improvement.

6. Team Leadership

• Manage internal project teams and external vendors.
• Assign tasks, monitor performance, and ensure timely completion of deliverables.
• Foster collaboration and effective communication across departments.

Qualifications & Requirements:

• Bachelors degree in Event Management, Marketing, Business Administration, or related field.
• 5+ years of experience in project or event management within an exhibitions, events, or agency environment.
• Proven experience handling large-scale events, exhibitions, or corporate activations.
• Strong budgeting, scheduling, and vendor management skills.
• Excellent communication, negotiation, and leadership abilities.
• Proficient in Microsoft Office, project management tools (e.g., Monday.com, Asana), and design file handling (AutoCAD, 3D renderings a plus).

Ability to travel and work flexible hours, including weekends or late nights during event setup and breakdown