Event Admin Executive (Freelance 1-Month Contract)

ITP Media Group; Dubai; On-site; AED 120,000 - 200,000; Part time

Job summary

A dynamic sports organization in Dubai is seeking an Event Admin Executive for a freelance position to oversee event logistics and vendor communications for a high-impact sporting event. Candidates should have exceptional organizational skills and experience in managing event operations and customer service. This role promises an exciting opportunity within a fast-paced environment.

Qualifications

• Experience overseeing event logistics and operational schedules.
• Ability to lead vendor communications and ensure deliverables meet standards.
• Strong skills in inventory tracking and management.

Responsibilities

• Oversee event logistics and operational schedules for seamless planning.
• Lead vendor and partner communications to maintain strong relationships.
• Manage event merchandise operations, including stock forecasting.

Skills

Event logistics management

Vendor and partner communication

Customer service

Inventory management

Volunteer program management

Job description

ITP Sports is looking for a dynamic and highly organized Event Admin Executive to join our team on a freelance one-month basis.

This is an exciting opportunity to be at the heart of a fast-paced, high-impact sporting event , coordinating operations, logistics, and stakeholder communications to ensure a seamless race experience.

Requirements

• Oversee event logistics and operational schedules , ensuring seamless planning, execution, and delivery across our event / s
• Lead vendor and partner communications , maintaining strong relationships and ensuring all deliverables meet brand and event standards
• Manage event merchandise operations , including stock forecasting, tracking, on-site sales performance, and post-event reporting
• Maintain and optimize inventory systems , ensuring accurate records and efficient movement of merchandise across events and storage locations
• Provide strategic administrative oversight to support event planning, budgets, and team operations
• Exceptional customer service , addressing athlete, partner, and client inquiries with professionalism and efficiency
• Develop and manage the volunteer program , including recruitment, training, scheduling, and on-site leadership to enhance event delivery and community engagement