European Experienced Admin Officer Multinational Trading Company

Apt Resources; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading multinational trading company in Dubai is seeking a highly organized European Experienced Admin Officer. The ideal candidate will support administrative operations, manage communication, and ensure efficient daily activities. Offering a salary of AED 12,000 to 14,000 based on experience.

Qualifications

• 3–5 years of experience in an administrative role, preferably in multinational environments.
• Knowledge of local UAE or Freezone company formation would be a plus.
• Conversant in any European language is beneficial.

Responsibilities

• Provide administrative support to the management team.
• Maintain and update records and databases.
• Assist in preparation of reports and presentations.
• Coordinate communication between departments.
• Support onboarding for new employees.
• Manage office supplies and equipment.
• Contribute to administrative best practices.

Skills

Fluent in English

Organizational skills

Time management

Communication skills

Problem-solving

Proficient in MS Office Suite

Education

Bachelor's degree in Business Administration or related field

Job description

Description

Apt Resources is currently seeking a highly organized and proactive European Experienced Admin Officer to join a leading multinational trading company. The successful candidate will play a pivotal role in supporting administrative operations and ensuring the smooth running of daily activities within the organization.

Key Responsibilities

• Provide comprehensive administrative support to the management team including scheduling meetings, managing calendars, and organizing travel arrangements.
• Maintain and update records, databases, and filing systems to ensure accurate and efficient information management.
• Assist in the preparation of reports, presentations, and other documentation as required.
• Coordinate communication between departments and serve as a point of contact for internal and external inquiries.
• Support the onboarding process for new employees and assist with HR‑related administrative tasks.
• Manage office supplies and equipment, ensuring a well‑stocked and efficient working environment.
• Contribute to process improvements and the implementation of administrative best practices.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 3–5 years of experience in an administrative role, preferably in a multinational environment.
• Strong fluency in English; knowledge of additional European languages is a plus.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
• Excellent organizational, time‑management, and multitasking abilities.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently and as part of a team in a fast‑paced environment.
• Strong interpersonal and communication skills.
• Knowledge of local UAE or Freezone company formation would be a big plus.
• Should be conversant in any European language.

Benefits

AED 12,000 to 14,000 based on experience.

Required Experience

Senior IC