Engineering Office Coordinator

Hilton; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global hospitality company in Dubai is seeking an Engineering Office Coordinator to manage administrative tasks in the Engineering department. The ideal candidate will excel in communication and administration skills and have the ability to maintain high customer service standards. Responsibilities include managing communications, providing support to the engineering team, and maintaining supplies and records. This position requires flexibility and the ability to work under pressure.

Qualifications

• Strong communication skills in English are essential.
• Experience in a fast-paced environment is an advantage.

Responsibilities

• Manage daily administrative activities of the Engineering office.
• Provide secretarial support to the Engineering team.
• Ensure prompt and professional communication with stakeholders.
• Maintain office supplies and filing systems.
• Report maintenance issues and compliance with security mandates.

Skills

Excellent verbal and written communication skills in English

Excellent administration and IT skills

Customer service commitment

Flexibility

Ability to work under pressure

Job description

EOE/AA/Disabled/Veterans

What are we looking for

An Engineering Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow:

• Excellent verbal and written communication skills in English
• Excellent administration and IT skills
• Committed to delivering a high level of customer service both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous Engineering Office Coordinator experience in a fast paced environment

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

An Engineering Office Coordinator is responsible for managing the Engineering office to deliver an excellent Guest and Member experience.

What will I be doing

Specifically you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards policies and Procedures
• Provide secretarial support to the Engineering team
• Ensure all communications particularly relating to owners guests and the corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the Engineering Office
• Perform other tasks as assigned by management

Required Experience

IC