Document Controller - Site

Egis Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm is seeking a Document Controller in Dubai. Responsibilities include managing project-related documentation, ensuring compliance, and supporting site teams. Candidates should have 5+ years in document control for construction projects in the UAE, proficiency in Aconex, and strong organisational skills. This is a full-time on-site position with no remote work.

Qualifications

• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE.
• At least 3 years in a site-based role.
• Strong knowledge of document control systems and best practices.

Responsibilities

• Establish and maintain an efficient document control system.
• Manage document flow between on-site teams and contractors.
• Ensure timely distribution and tracking of all project documents.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Ability to work under pressure

Education

Bachelor's degree in Administration or related field

Tools

MS Office Suite

Adobe Acrobat

Aconex

Job description

We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai United Arab Emirates. As a key member of our site operations you will be responsible for managing and maintaining all project-related documentation ensuring compliance with company standards and local regulatory requirements.

• Establish and maintain an efficient document control system for all site-related materials including drawings correspondence submittals and reports
• Manage document flow between on-site teams consultants contractors and local regulatory authorities
• Ensure timely distribution and tracking of all incoming and outgoing project documents
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
• Generate document control reports for project reviews and audits
• Support site engineers and managers by retrieving organising and submitting necessary documentation
• Ensure confidentiality and security of sensitive project data
• Coordinate with IT and project teams to maintain document management systems
• Conduct regular audits to ensure documentation processes are followed effectively
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency
• Adhere to site-specific safety protocols and procedures

Qualifications

• Bachelors degree in Administration or a related field
• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE with at least 3 years in a site-based role
• Strong knowledge of document control systems and best practices particularly in construction site environments
• Proficiency in MS Office Suite (Word Excel Outlook) Adobe Acrobat and document management platforms such as Aconex. Aconex experience is a must
• Familiarity with documentation protocols and submission procedures specific to construction sites
• Excellent organisational and time management skills with the ability to prioritise tasks in a fast-paced environment
• Strong attention to detail with the ability to handle large volumes of documentation accurately
• Effective communication skills both written and verbal to interact with various stakeholders on-site
• Ability to work under pressure and meet tight deadlines in a dynamic construction site setting
• In-depth knowledge of construction industry documentation standards and site-specific requirements
• Fluency in English (written and spoken)
• Knowledge of local regulatory requirements in Dubai and the UAE
• Experience with site-specific document control processes and workflows
• Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines
• Ability to work in a fast-paced on-site environment potentially in challenging weather conditions
• Collaborative mindset with the ability to work effectively in a team environment

Additional Information

The role will involve supporting multiple projects with Site visits across UAE.

Remote Work

No

Employment Type

Full-time