Document Controller- Operations Coordinator

Marine Capabilities (Marcap) LLC; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A marine industry company is looking for a Document Control and Operations Coordinator based in Abu Dhabi. The role involves maintaining operational documents, assisting in daily planning, and acting as a liaison between departments. Candidates should have a Bachelor's degree in Maritime Studies and at least 3 years of experience in the marine industry in the UAE.

Qualifications

• Minimum 3 years of relevant experience in the Marine industry in UAE.

Responsibilities

• Maintain and manage all operational documents ensuring accuracy.
• Assist the Director of Operations in planning and coordination activities.
• Act as a liaison between Operations and other internal departments.
• Prepare presentations and reports as required by the Director.

Skills

Analytical skills

Problem-solving skills

Attention to detail

Communication skills

Interpersonal skills

MS Office proficiency

Leadership skills

Education

Bachelor's degree in Maritime Studies or equivalent

Job description

Main responsibilities :

Document Control

• Maintain and manage all operational documents, ensuring accuracy, version control, and easy retrieval.
• Ensure timely distribution of documents and records to relevant stakeholders.
• Maintain confidentiality and integrity of sensitive operational documents.
• Support audits and inspections by preparing and providing necessary documentation.
• Maintain accurate records of compliance activities, audits, and training sessions.

Operations Coordination

• Assist the Director - Operations in daily planning and coordination activities.
• Distribute tasks among the operations team based on project requirements and team workload.
• Follow up on assigned tasks to ensure timely execution and closure.
• Consolidate updates and progress reports from UAE and KSA teams.
• Prepare and maintain project schedules, tracking milestones and deliverables.
• Coordinate with service providers for LSA / FFA and others when required.
• Prepare several reports for activities / tasks when required.
• Compile different tracker reports as required.
• Coordinate with port authorities when required.

Interdepartmental Communication

• Act as a liaison between the Operations division and other internal departments (Technical, HR, HSEQ, Admin, Procurement & Inventory, Finance, Saudi Marcap, etc).
• Support coordination of cross-functional tasks, meetings, and approvals.
• Ensure smooth flow of information and timely resolution of pending matters.
• Prepare presentations, reports, and correspondence as required by the Director - Operations.
• Provide administrative support in meetings, project tracking tools, and follow-ups.
• Handle any other ad-hoc assignments as delegated by the Director - Operations.
• Perform any other relevant tasks that may be directed / assigned by the immediate superior.

Requirements

• Bachelor's degree in Maritime Studies or equivalent.
• Min. 3 years of relevant experience in the Marine industry in UAE.

Skills

• Excellent analytical & problem-solving skills, with the ability to identify & address issues proactively.
• Exceptional attention to detail, organized & have time management skills.
• Effective communication & interpersonal skills. Should be reliable & trustworthy.
• Proficient in using MS Office and other relevant software for documentation and data management.
• Ability to work independently, exercise good judgment, and make appropriate decisions.
• Strong leadership and interpersonal skills