Document Controller - Design Office (UAE National)

Egis; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading international architecture and design firm is seeking an organized Document Controller to manage project documentation in Dubai. The ideal candidate must have a Bachelor's degree in Business Administration or a related field, proficiency in EDMS (Aconex), and strong organizational skills. Responsibilities include maintaining document control systems, compliance checks, and supporting project teams. This role is crucial for ensuring effective document management within the organization.

Qualifications

• Strong knowledge of document control processes and industry standards.
• Ability to work efficiently in a fast-paced environment and manage multiple priorities.
• Experience with database management and data entry.

Responsibilities

• Manage and maintain all project documentation per company standards.
• Ensure all documents are properly filed, stored, and easily retrievable.
• Conduct regular audits to ensure compliance with document control procedures.

Skills

Proficiency in EDMS (Aconex)

Microsoft Office Suite

Document control processes

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

Bachelor's Degree in Business Administration, Information Management, or related field

Tools

EDMS systems

Microsoft Office Suite

Job description

About Us

U+A, a part of the Egis Group, is a leading international architecture and design firm offering a multidisciplinary approach. Our services include architecture, interior design, landscape architecture, urban planning, and master planning. With a commitment to high standards and fostering creativity, we bring a practical and meticulous approach to each project. Together with Egis, our diverse team excels in areas such as architecture, interior design, structural engineering, building services, and sustainability. Having successfully delivered prestigious projects in the middle-east, we attribute our success to a nuanced understanding of local markets, cultural sensitivities, and a dedication to tailor‑made solutions for our clients.

U+A’s acclaimed design team brings expertise across various disciplines, including Architecture, Interior Design, Master Planning, Landscape Design, and Construction Supervision. Known for delivering imaginative and innovative designs, our team has built a reputation for excellence. Beyond traditional services, U+A also acts as a consultant, providing valuable insights in project development.

The team’s commitment to integrity and principled work practices is a key factor in our esteemed regional reputation, contributing to our consistent recognition through multiple awards. U+A takes pride in being a leader in design innovation, having worked on significant real‑estate developments in the Middle East, Asia and Africa.

Our growing team of highly qualified individuals approaches each project with a broad skill‑set and a vision‑driven creative approach, ensuring the delivery of impactful projects aligned with our philosophy and values.

About the Role

We are seeking a highly organized and efficient Document Controller to join our design team in Dubai. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.

• Establish and maintain a comprehensive document control system for all project‑related documents
• Receive, log, and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed, stored, and easily retrievable
• Maintain and update document registers, databases, and archives
• Implement and monitor document control procedures and workflows
• Assist in the preparation and distribution of reports, presentations, and other project‑related materials
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems

Qualifications

• Bachelor's Degree in Business Administration, Information Management, or related field
• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with a keen attention to detail
• Ability to work efficiently in a fast‑paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards
• Ability to work independently and as part of a team