DOCUMENT CONTROLLER

Duncan & Ross; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm in Dubai is seeking a Document Controller to manage project documentation and support project delivery. The ideal candidate will have 2-5 years of experience in document control, proficiency in various document management systems, and strong organizational skills. Responsibilities include overseeing document compliance, assisting project teams, and collecting final project documentation. This role offers opportunities for growth in a dynamic environment.

Qualifications

• 2-5 years of relevant experience in document control, ideally in construction engineering or real estate development.
• Proficiency in document control platforms.

Responsibilities

• Manage tracking and records of project documentation.
• Verify compliance before uploading documents.
• Coordinate review and approval workflows.
• Assist project teams with document-related tasks.
• Collect final project documentation.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Prioritization

Education

Diploma in a related field

Bachelor's degree

Tools

Open Text

Oracle Primavera

Unifier

SharePoint

Tjori

Job description

POSITION OVERVIEW

We are seeking a Document Controller to support project delivery by managing tracking and maintaining accurate records of all project documentation. The role ensures compliance with internal processes and external requirements contributing to the orderly flow of information throughout the project lifecycle.

KEY RESPONSIBILITIES

Document Management & Control

• Receive and log invoices, payment certificates and technical documents from consultants, contractors and vendors.
• Verify formatting and compliance requirements before uploading to the document management system (e.g. SharePoint, Tjori).
• Maintain document logs, manage version control and ensure timely circulation of documents in accordance with Delegation of Authority (DOA).
• Coordinate review and approval workflows across internal departments and external stakeholders.

Project Support

• Attend site meetings and prepare minutes.
• Assist project teams (design, engineering, MEP) with document‑related tasks and contract administration.
• Draft letters and formal responses as required.

Project Closeout

• Collect final project documentation such as as‑built drawings, warranties and guarantees.
• Cross‑check submissions against handover checklists and submit to the Asset Management Support Services (AMSS) team.
• Support snagging and final account documentation processes.

Asset Management

• Conduct inventory checks of unused on‑site materials and manage asset transfer documentation.
• Coordinate approvals from business owners in line with DOA requirements.

QUALIFICATIONS & EXPERIENCE

• Education: Diploma in a related field is required; a Bachelors degree is preferred.
• Experience: 2‑5 years of relevant experience in document control, ideally within construction engineering or real‑estate development.
• Systems Knowledge: Proficiency in document control platforms such as Open Text, Oracle Primavera, Unifier, SharePoint, Tjori or equivalent systems.

Key Skills

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize effectively and meet deadlines.
• Proficient in written and verbal communication.
• Familiarity with regulatory documentation standards and quality management systems.
• Commitment to maintaining confidentiality and information integrity.

Vertical

Technology