Document Controller

ALSTOM Transmission & Distribution; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading transport solutions company in Dubai seeks a full-time Document Controller to manage project documentation for railway infrastructure projects. The ideal candidate will have a degree in Business Administration or Engineering and strong document control skills, including proficiency in ProjectWise and Aconex. This role involves coordinating document submissions, maintaining compliance, and supporting project close-out. Join a dynamic team focused on innovative projects and professional development.

Benefits

Collaborative working environment

Investment in professional development

Comprehensive social coverage

Qualifications

• Experience or understanding of document control processes, preferably in railway projects.
• Strong organizational and communication skills.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Setting up and maintaining document control systems.
• Receiving, logging, tracking, and distributing documents.
• Ensuring compliance with project standards.

Skills

Organizational skills

Communication skills

Document control processes

Proficiency in Microsoft Office

Education

Degree in Business Administration or Engineering

Tools

ProjectWise

Aconex

Job description

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time onsite Document Controller in Dubai, UAE we’re looking for?

Your future role

Take on a new challenge and apply your document management expertise in a new cutting-edge field. You’ll work alongside collaborative and detail-oriented teammates. You’ll play a vital role in ensuring the seamless management and control of all project documentation, supporting the successful delivery of railway infrastructure projects. Day-to-day, you’ll work closely with teams across the business (engineers, contractors, consultants), coordinate timely submission and approval of documents, and maintain up-to-date document logs, and much more.

Responsibilities

• Setting up and maintaining document control systems for the railway project.
• Receiving, logging, tracking, and distributing incoming and outgoing documents (e.g., drawings, reports, specifications).
• Ensuring all documentation complies with project standards and naming conventions.
• Maintaining up-to-date drawing registers and document logs.
• Coordinating with engineers, contractors, and consultants to ensure timely submission and approval of documents.
• Managing document transmittals and ensuring proper archiving of project records.
• Supporting project close‑out by compiling final documentation packages.
• Conducting periodic audits to ensure compliance with document control procedures.
• Liaising with internal and external stakeholders to resolve document-related issues.
• Using Electronic Document Management Systems (EDMS) such as ProjectWise & Aconex.

Qualifications

• Degree in Business Administration, Engineering, or a related field.
• Experience or understanding of document control processes, preferably within railway or infrastructure projects.
• Knowledge of Electronic Document Management Systems (EDMS) such as ProjectWise, Aconex.
• Familiarity with ISO 9001 quality standards and document control best practices.
• Strong organizational and communication skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with BIM and digital engineering environments.
• Understanding of railway project lifecycle and regulatory requirements.
• Knowledge of CAD file handling and technical drawing formats.

Benefits

• Collaborate with transverse teams and helpful colleagues.
• Work with cutting-edge Electronic Document Management Systems (EDMS) such as ProjectWise & Aconex.
• Progress towards becoming a key contributor to the successful delivery of railway infrastructure projects.
• Utilise our inclusive, innovative, and quality-focused working environment.
• Contribute to innovative projects.
• Steer your career in whatever direction you choose across functions and countries.
• Benefit from our investment in your development, through award-winning learning.
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to Note

As a global business, we’re an equal‑opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.