Document Controller

Careers International; Dubai; On-site; AED 50,000 - 80,000; Full time

Job summary

A leading recruitment agency in Dubai is seeking a Document Controller with significant experience in managing project documentation. The ideal candidate will have a diploma or bachelor's degree and possess strong communication and organizational skills. Responsibilities include managing document submissions and ensuring compliance with company procedures. This role requires attention to detail and the ability to work under pressure, preferably in the construction or engineering sectors.

Qualifications

• 24 years of experience in a Document Controller role preferably in construction engineering or aluminium/glass industry.
• Excellent knowledge of document control systems.

Responsibilities

• Receive, log, and distribute incoming project documents.
• Ensure documents are properly checked, approved, and filed.
• Coordinate with teams to manage documentation flow.

Skills

Document control systems

Microsoft Office (Excel, Word, Outlook)

Strong communication skills

Organizational skills

Education

Diploma or Bachelor's degree in Business Administration or Engineering

Tools

Aconex

Procore

SharePoint

Job description

Key Responsibilities:

Document Management:

• Receive log and distribute incoming project documents such as drawings correspondence transmittals RFIs and submittals
• Ensure documents are properly checked approved and filed (soft and hard copies) in accordance with company and project-specific procedures
• Maintain up-to-date records of all drawings and other project documentation
• Track document submissions and ensure timely return of reviewed documents

Control & Compliance:

• Control document versions and revisions to avoid errors or duplication
• Maintain confidentiality and security of sensitive documentation
• Ensure compliance with company and project-specific document control procedures and systems

Coordination & Support:

• Coordinate with design procurement QA/QC site and project management teams to manage documentation flow
• Prepare and manage document transmittals and correspondence logs
• Support team members with document searches and retrieval requests

System Management:

• Use document control software or tools (e.g. Aconex Procore MS Excel SharePoint) for effective documentation
• Keep hard copy and digital filing systems organized and updated

Requirements:

• Diploma or Bachelors degree in Business Administration Engineering or a related field
• 24 years of experience in a Document Controller role preferably in construction engineering or aluminium/glass industry
• Excellent knowledge of document control systems and Microsoft Office (Excel Word Outlook)
• Familiarity with project documentation such as drawings technical submittals and transmittals
• High attention to detail and organizational skills
• Strong communication skills in English (verbal and written)
• Ability to work under pressure and manage multiple deadlines