Document Controller

Wynn Al Marjan Island; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury hotel in the UAE is seeking a Document Controller to manage the full document control lifecycle, maintain compliance records, and support administrative functions. Ideal candidates should have supervisory experience, be fluent in English, and preferably possess knowledge of HACCP regulations. A high school diploma is required, and proficiency in Microsoft Office is essential. This is a full-time position offering competitive pay and employee benefits.

Benefits

Attractive salary

Comprehensive leave policy

Healthcare coverage

Life insurance

Qualifications

• Minimum 2-3 years of supervisory experience in dining operations.
• Proven ability to lead and develop multicultural teams.
• Experience as a document controller or administrative assistant.

Responsibilities

• Manage the full document control lifecycle.
• Maintain master registers for all documents.
• Ensure proper versioning and approval workflows.

Skills

Fluent in English

Proficiency in Microsoft Office Suite

Strong organizational skills

Ability to manage multiple priorities

Knowledge of HACCP and food safety regulations

Education

High school diploma

Diploma or certification in document control

Tools

Document management systems

Job description

Job Description

Wynn Al Marjan Island is set to open in the United Arab Emirates in early 2027, offering an opulent beachside resort with 1,530 rooms and suites, 22 restaurants and lounges, a theatre, nightclub, and five‑star spa, located less than 50 minutes from Dubai International Airport.

About the Position

The resort is looking for a Document Controller to join the Facilities team.

Responsibilities

• Manage the full document control lifecycle, including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
• Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
• Track document reviews, outstanding revisions, and coordinate approvals with Directors and SMEs.
• Support creation, formatting, and consistent branding of all department documents.
• Maintain structured digital filing systems across shared drives and document management platforms.
• Ensure documents are indexed correctly for rapid retrieval.
• Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.
• Assist in proofreading and formatting documents.
• Prepare correspondence, reports, presentations, and briefing documents.
• Manage communications, meeting agendas, scheduling, and minutes.
• Track CAFM/Maximo work orders and ensure documentation is recorded and closed correctly.
• Coordinate vendor and contractor document submissions, including RAMS, service reports, and inspection certificates.
• Maintain registers for inspections, permits, calibrations, and statutory documentation.
• Maintain all compliance records for authorities such as Civil Defence, EPDA, and OSHAD/DCD.
• Track expiry dates and renewal requirements for statutory documents, permits, inspections, and certifications.
• Manage PTW logs, safety training records, and incident documentation.

About You

• Minimum 2–3 years of supervisory experience in dining operations, preferably in staff accommodation or hospitality settings.
• Proven ability to lead, motivate, and develop multicultural teams in a fast‑paced environment.
• Fluent in English; additional languages (e.g., Arabic, Hindi, Tagalog) are a plus for effective staff interaction.
• Familiarity with HACCP, food safety regulations, and workplace health standards.
• High school diploma required; diploma or certification in document control, administration, or information management preferred.
• Experience as a document controller or administrative assistant, ideally in engineering, construction, or facilities.
• Proficiency in Microsoft Office Suite and document management systems.
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality.

Benefits

We offer an attractive salary paid in AED, a comprehensive leave policy, healthcare coverage, life insurance, incentive programs, and other employee benefits that make this role highly appealing for applicants seeking a career with Wynn Resorts.

Job Details

• Role Level: Mid‑Level
• Work Type: Full‑Time
• Country: United Arab Emirates
• City: Dubai
• Company: Wynn Al Marjan Island
• Website: https://www.wynnalmarjanisland.com
• Job Function: Administrative Support
• Industry: Hospitality