Document Controller

Azizi Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm in the UAE is seeking a Document Controller to manage project documentation, ensuring compliance with ISO standards. The ideal candidate will have at least 5 years of experience in document control and strong familiarity with DMS software like Aconex. Responsibilities include formatting documents, maintaining logs, and coordinating with project teams.

Qualifications

• 5+ years of experience as a Document Controller in the UAE, preferably in construction or consulting.
• Strong knowledge of document control software and processes.

Responsibilities

• Maintain and manage all incoming and outgoing project documents.
• Ensure accurate document formatting, review, approval, and distribution.
• Create and maintain document control logs and filing systems.

Skills

Document control processes

Aconex

Primavera Contract Management

Organizational skills

Education

Diploma or Bachelor's Degree in Administration, Engineering or a related field

Tools

Document Management Systems (DMS)

Job description

Key Responsibilities:

• Maintain and manage all incoming and outgoing project documents in line with company standards and project requirements.

• Ensure all documents are properly formatted reviewed approved and distributed to relevant stakeholders.

• Create and maintain document control logs registers and filing systems (both electronic and hard copy).

• Track document revisions submissions and approvals using document control software or manual logs.

• Manage correspondence transmittals and submittals between consultants contractors and clients.

• Ensure timely retrieval of information and version control to prevent document duplication or data loss.

• Support project teams by ensuring access to current and approved drawings specifications and reports.

• Coordinate with various departments to ensure consistent document management practices.

• Prepare reports on document control status and ensure compliance with ISO and QA/QC documentation standards.

• Archive project documents upon completion as per company policy.

Qualifications and Experience:

• Diploma or Bachelors Degree in Administration Engineering or a related field.

• Minimum of 5 years of experience as a Document Controller in the UAE preferably within the construction or consulting industry.

• Strong knowledge of document control processes and systems (Aconex Primavera Contract Management or similar DMS software).

Required Experience:

Senior IC