Document Controller

iTech Engineering Consultancy; Abu Dhabi; On-site; AED 60,000 - 120,000; Part time

Job summary

A leading engineering consultancy in Abu Dhabi is seeking an Engineering Document Controller for a 6-month contract. The role involves managing an engineering document library, ensuring data quality and compliance. Candidates should have a relevant engineering degree and at least 2 years of experience in document control or data quality assurance. Proficiency in advanced Excel is essential, and familiarity with SharePoint is preferred. The position emphasizes meticulous attention to detail and effective communication skills.

Qualifications

• 2+ years in engineering document control or data QA/QC required.
• Familiarity with engineering documentation is essential.
• Scripting/automation knowledge is a plus.

Responsibilities

• Build and maintain asset-centric folder structures.
• Clean, validate, and reconcile datasets in Excel.
• Prepare periodic progress reports for internal stakeholders.

Skills

Advanced Excel: data cleaning

Attention to detail

Strong written and verbal communication

Experience with CDE/EDMS or DMS tools

Education

Bachelors/Diploma in Engineering

Tools

SharePoint

Power BI

Job description

Overview

Engineering Document Controller

Location: Abu Dhabi, UAE

Type: 6 Months Contract (Extendable)

Purpose

Were building an asset-centric engineering document library on SharePoint/EDMS. You'll drive the quality assurance/quality control of file structures, metadata, and naming conventions, ensuring documents are accurately linked to assets (not just projects) and that Excel-based trackers remain reliable and audit-ready.

Responsibilities

• Build and maintain asset-centric folder structures and document indexes.
• Apply file-naming conventions and complete metadata fields consistently.
• Clean, validate, and reconcile datasets in Excel (Power Query, PivotTables, XLOOKUP).
• Cross-check drawings/specs/reports to confirm document type, revision, date, and applicability.
• Run QC spot-checks, fix issues, and track progress in dashboards/logs.
• Identify missing/duplicate/obsolete documents and maintain a gap log.
• Prepare periodic progress reports for internal stakeholders.
• Handle sensitive data with strict confidentiality and follow internal SOPs.

Skills / Education Background

• Bachelors/Diploma in Electrical/Mechanical/Civil/Industrial Engineering (or similar) OR strong engineering document control experience.
• 2+ years in engineering document control, or data QA/QC.
• Advanced Excel: data cleaning, Power Query, PivotTables, data validation, conditional formatting, XLOOKUP/VLOOKUP.
• Meticulous attention to detail; comfortable working through large volumes of files.
• Familiarity with engineering documentation (drawings, O&M manuals, test reports, method statements, etc.).
• Experience with CDE/EDMS or DMS tools (e.g., SharePoint or similar).
• Strong written and verbal communication skills and clear record-keeping.
• Scripting/automation for bulk ops (VBA or Python) knowledge is a plus.
• Knowledge of Power BI (basic) for simple status views is a plus.