Document Controller

CONDUCTR; Abu Dhabi; On-site; AED 220,000 - 294,000; Full time

Job summary

An innovative engineering firm in the UAE is seeking a Document Controller to manage document and data systems for large-scale projects. The role requires strong organizational skills and at least 2 years of experience in document control within construction or engineering. You will maintain compliance, manage submissions, and support project coordination in a dynamic work environment that values growth and teamwork.

Benefits

Competitive salary

Inclusive work environment

Opportunities for professional growth

Qualifications

• Minimum 2 years’ experience in document control within large-scale projects.
• Experience with document management systems and reporting tools.
• Familiarity with RIBA Stages 2–4 and multi-disciplinary coordination.

Responsibilities

• Maintain and administer document management systems.
• Manage RFIs, Document Control Logs, and submission registers.
• Support coordination between design consultants and vendors.

Skills

Strong organisational skills

Attention to detail

Proactive identification of errors

Interpret documents across disciplines

Proficient in MS Office

Tools

Aconex

SharePoint

Revit

Navisworks

BIM 360

Job description

We’re looking for a highly organised Document Controller to support the delivery of large-scale creative-engineering projects across the UAE and internationally. In this role, you’ll keep information structured, traceable, and consistently accurate, acting as the link between designers, engineers, contractors, and partners as we continue to expand our presence in the region.

About Us

CONDUCTR is a dynamic collective of designers, technologists, media experts, producers & engineers. The vision is simple - fuse the creativity of a design studio, with the innovation of a tech lab, to create a one-stop shop for extraordinary guest-centric, 360 attraction experiences.

Key Responsibilities

Document & Data Management

• Maintain and administer the Common Data Environment (CDE) or other document management systems, ensuring all documentation is uploaded, structured, and accessible in line with agreed protocols.
• Create, update, and manage RFIs, Document Control Logs, Transmittals, and Submittal Registers. Ensuring accuracy, revision control, and timely submission.
• Implement and monitor compliance with agreed document numbering, naming conventions, and metadata standards.
• Collate, check, and issue cut sheets, specifications, and technical submissions in accordance with project deliverable schedules.

Standards & Compliance

• Enforce and monitor adherence to project information standards, Information Requirements.
• Track and report document status, approvals, and changes against project stage deliverables.
• Ensure delivery of accurate and complete information for BIM integration, naming conventions

Change & Interface Management

• Maintain Change Logs and Design Issue Registers to ensure traceability of revisions, variations, and scope adjustments.
• Support coordination between design consultants, contractors, vendors, and specialist suppliers, ensuring document interfaces are clear and aligned.
• Assist in preparing and formatting reports, stage submissions, compliance trackers, and deliverable schedules.

You should have

• Minimum 2 years’ experience in document control and administration within large-scale construction, engineering, or infrastructure projects.
• Strong organisational and administrative skills with meticulous attention to detail.
• A proactive approach to identifying inconsistencies, errors, or risks in document flows.
• Ability to interpret and manage documents across multiple technical disciplines.
• Proficient in document management systems, MS Office, and reporting tools.

It would be great if you have

• Working knowledge of CDE environments (e.g. Aconex, SharePoint, ACC or similar platforms).
• Familiarity with RIBA Stages 2–4 deliverables and multi-disciplinary coordination, ideally in an entertainment environment.
• Experience in BIM projects and supporting tools (eg Revit, Navisworks, BIM 360)
• Understanding of international standards such as ISO 19650, BS EN 17412 (LOIN), and COBie.

What We Offer

• A competitive salary and benefits package.
• A vibrant, inclusive, and dynamic work environment.
• Opportunities for personal and professional growth.
• A chance to be part of a forward-thinking team making a real difference.

What it's like working at CONDUCTR

CONDUCTR is proud to be recognised as a Great Place to Work®, officially certified for our outstanding workplace culture and employee satisfaction. This recognition places us among the best workplaces. We’re also honoured to be placed on Best Workplaces™ lists for: Wellbeing 2025, Development 2025, Women 2025, and Tech 2025, ranking highly among the top companies for employee support, growth and career development.

On top of that, we’re one of the fastest growing companies - recently ranked 5th in the UK - creating exciting opportunities for our team to grow as fast as the business, as we expand our presence into the UAE.

Our 5 core values articulate this best, and we are looking for people who can demonstrate them:

• We go above and #beyond
• We work as a #team & make it fun
• We creatively #kick-ass
• We #do it efficiently, on time & on budget
• We deliver work that makes us #proud

Does this sound like the job for you?

Apply via this post with your CV and share your linked in profile. If you sound like you are a good fit, we will reach out for an initial, informal chat within 2 weeks of your application.