Document Controller

Velosi Integrity & Safety Pakistan (Pvt.) Ltd.; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading document management company in Abu Dhabi is seeking a Document Control Specialist. You will develop and maintain document control procedures, prepare user manuals, and manage technical document flow. Candidates should have strong organizational skills and the ability to handle sensitive information accurately. This role is essential for supporting engineering teams and ensuring compliance with standards.

Responsibilities

• Develop and maintain document control procedures and filing systems.
• Prepare detailed user manuals and documentation scripts.
• Manage the flow of technical documents between departments and clients.
• Receive, check, log, and distribute incoming and outgoing documents.
• Ensure compliance with established standards and templates.
• Maintain a tracking system to monitor document status and revisions.
• Regularly update document registers and ensure traceability.
• Support engineers in locating and retrieving information.
• Handle confidential documents with discretion.
• Support audits, inspections, and quality management initiatives.
• Coordinate with IT for improvements to document control systems.

Job description

• Develop and maintain document control procedures and filing systems in line with company and project requirements.
• Prepare detailed user manuals and documentation scripts for in-house software and internal workflows.
• Manage the flow of technical documents between internal departments, clients, and vendors to ensure proper distribution and version control.
• Receive, check, log, and distribute incoming and outgoing documents (drawings, datasheets, reports, correspondence, etc.).
• Ensure that all project documents comply with established standards, templates, and naming conventions.
• Maintain a tracking system to monitor document status, revisions, and approval stages.
• Regularly update document registers and ensure traceability of all project deliverables.
• Support engineers and project managers in locating and retrieving required information promptly.
• Handle confidential and sensitive documents with discretion.
• Support audits, inspections, and quality management initiatives by providing accurate document records.
• Coordinate with IT and software teams for improvements and automation of document control systems.