Document Controller

Archireef; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading environmental consultancy in Abu Dhabi is seeking an experienced Document Controller to support projects by managing all technical and compliance documentation. The ideal candidate has a diploma in Environmental Science and 3-5 years of experience in document control. Key responsibilities include maintaining the document control system, ensuring document accuracy, and supporting cross-functional teams. Salary range is AED 8,000 - AED 12,000.

Qualifications

• 3-5 years experience in document control, records management, or technical administration.
• Experience working with cross-functional stakeholders such as biologists, engineers, policy specialists, and field technicians.

Responsibilities

• Develop, manage, and maintain the document control system for projects and compliance documentation.
• Track environmental permits, regulatory submissions, and laboratory reports.
• Ensure version control of research papers and project plans.
• Prepare periodic document status reports for management and regulatory audits.

Skills

Strong organisation and multi-tasking ability

High attention to detail and data accuracy

Proficiency with document management software and MS Office

Understanding of version control and document workflows

Full command of the English language

Education

Diploma or degree in Environmental Science, Administration, Project Management, Engineering, or related field

Tools

SharePoint

Aconex

Procore

Job description

Archireef restores degraded marine ecosystems and delivers biodiversity net gain strategies for corporations across sectors including construction, real estate, finance, and more. Our solutions sit at a junction of eco-engineering, material science and data analysis. As we continue to grow, we are looking for a result-driven and experienced Document Controller to join our team.

The Document Controller will play a key role in supporting environmental and nature-technology projects by ensuring that all technical, compliance, and research documentation is accurate, up-to-date, and easily accessible. This role contributes directly to the success of projects by enabling teams to track progress, maintain regulatory compliance, and collaborate effectively across multidisciplinary projects. The role also entails the organisation and management of internal documentation processes.

Job Responsibilities

• Develop, manage, and maintain the document control system for project, R&D, and compliance documentation
• Track environmental permits, regulatory submissions, field data, laboratory reports, and stakeholder correspondence
• Organise and archive ecological survey results, biodiversity datasets, GIS files, and environmental monitoring reports
• Ensure version control of research papers, engineering drawings, SOPs, and project plans
• Coordinate document reviews, approvals, and sign-offs across internal and external stakeholders
• Support scientists, engineers, and field teams by retrieving required documents quickly
• Maintain confidentiality and access controls for sensitive ecological or proprietary datasets
• Prepare periodic document status reports for management and regulatory audits
• Assist with the implementation and training of digital document management systems (SharePoint, Aconex, Procore, or other EDMS platforms)
• Ensure all records comply with regulatory standards and environmental data retention policies

Must-Have Skills

• Strong organisation and multi-tasking ability
• High attention to detail and data accuracy
• Proficiency with document management software and MS Office
• Understanding of version control and document workflows
• Full command of the English language, with all of its complexities and nuances considered

Preferred / Industry-Specific Skills

• Experience handling environmental, research, construction, or regulatory documentation
• Familiarity with sustainability frameworks, ISO 14001, or environmental compliance processes
• Exposure to scientific or technical terminology (e.g., ecology, carbon, hydrology, biodiversity, GIS)

Education & Experience

• Diploma or degree in Environmental Science, Administration, Project Management, Engineering, or related field
• 3-5 years experience in document control, records management, or technical administration
• Experience working with cross-functional stakeholders such as biologists, engineers, policy specialists, and field technicians

Reporting to: Director of Operations

Salary range: AED 8,000 - AED 12,000

Strictly no agencies.