Document Controller

Mace; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading project management firm is seeking experienced professionals for document control and administrative support for a unique mixed-use project in Abu Dhabi. Candidates must have experience in the UAE, an appropriate degree, and hold SMSTS and CSCS cards. The role involves supporting commercial activities, organizing meetings, and ensuring compliance with standards, all within a commitment to safety and inclusion.

Qualifications

• Experience working in the United Arab Emirates is essential for client approval.
• Possession of SMSTS and CSCS card.

Responsibilities

• Provide document control and admin support across smaller project teams.
• Organize meetings and presentations, including logistics, materials, and refreshments.
• Support commercial team with contract and bid documentation.
• Manage office supplies and PPE, ensuring compliance with safety standards.
• Maintain SharePoint and Aconex systems.

Skills

Document control

Admin support

Meeting organization

Contract documentation support

SharePoint management

Compliance monitoring

Education

Degree qualification in relevant field

Job description

The project :

This is an opportunity to work on a unique project consists of mixed-use, commercial and residential development, along with all associated infrastructure.

Mace is one of the delivery partners requiring high-caliber and experienced professionals to lead integrated teams throughout each phase of the project.

You’ll be responsible for :

• Provides document control and admin support across smaller project teams.
• Organises meetings and presentations, including logistics, materials, and refreshments.
• Supports commercial team with contract and bid documentation.
• Manages office supplies and PPE, ensuring compliance with&S standards.
• Maintains SharePoint and Aconex systems, including user access and permissions.
• Quality checks all incoming documents, ensuring alignment with standard procedures.
• Creates and updates distribution groups to ensure accurate information flow.
• Maintains project work package matrix and generates system reports as needed.
• Monitors key processes like RFI workflows, ensuring procedural compliance.
• Supports net zero carbon goals, identifying and managing carbon impacts in delivery.

You’ll need to have :

• Experience working in the United Arab Emirates is essential for client approval.
• SMSTS and CSCS card.
• Degree qualification in relevant field.

Our values

Safety first - Going home safe and well : We champion a safe, diverse and inclusive working, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise : We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing : We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel : We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.