Document Controller

TXM Solutions; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A construction management firm in Abu Dhabi is seeking a Document Controller to manage project documentation in compliance with UAE construction standards and ISO procedures. The ideal candidate will have strong organizational skills, proficiency in MS Office, and hands-on experience with Aconex or Procore. With responsibilities including tracking documents, managing submissions and ensuring compliance with standards, this role requires attention to detail and the ability to work under pressure.

Qualifications

• Strong knowledge of construction documentation.
• High attention to detail and organizational skills.
• Proficiency in MS Office, especially Excel.
• Hands-on experience with Aconex or Procore is preferred.
• Ability to work under pressure and manage tight deadlines.

Responsibilities

• Manage and maintain all project documentation in compliance with UAE standards.
• Register, track, and archive incoming and outgoing documents.
• Control IFC drawings, shop drawings, and as-built drawings.
• Prepare and issue transmittals to clients and consultants.
• Ensure documentation complies with client requirements and ISO standards.

Skills

Construction documentation

Attention to detail

Organizational skills

MS Office proficiency

Aconex knowledge

Ability to work under pressure

Education

Diploma or Bachelor’s in Engineering, Administration, or Management

Tools

Aconex

Procore

Job description

Document Controller in the Construction Industry

is a key support role responsible for managing all project documentation in compliance with UAE construction standards, consultant/client requirements, and ISO procedures.

✅ Role Overview (UAE Construction)

In the UAE, Document Controllers work with main contractors, consultants, developers, and subcontractors on projects such as high-rise buildings, villas, infrastructure, MEP, and mega projects.

They ensure all technical and commercial documents are accurately recorded, updated, and distributed.

🛠 Key Responsibilities

📁 Document Control

• Maintain project documentation using EDMS like Aconex, Procore, Asite, Bentley ProjectWise
• Register, track, and archive incoming & outgoing documents
• Ensure correct document numbering, revision control, and status

📄 Drawings & Submittals

• Control IFC drawings, shop drawings, as-built drawings
• Manage material submittals, method statements, RFIs
• Follow consultant/client approval workflows

📤 Transmittals & Tracking

• Prepare and issue transmittals to consultants and clients
• Track approvals, rejections, and resubmissions
• Maintain logs for drawings, submittals, RFIs

✅ Compliance & Standards

• Ensure documentation complies with:
• Client / Consultant requirements
• Company ISO standards (ISO 9001)
• UAE authority approvals (if applicable)
• Support internal & external audits

🤝 Coordination

• Coordinate with:
• Project Managers & Engineers
• Consultants & Clients
• Site teams & Head Office

🧠 Skills & Qualifications

✅ Required Skills

• Strong knowledge of construction documentation
• High attention to detail & organizational skills
• Proficiency in MS Office (Excel is essential)
• Hands-on experience with Aconex / Procore (highly preferred)
• Ability to work under pressure and tight deadlines

✅ Preferred Qualifications

• Diploma or Bachelor’s in Engineering, Administration, or Management
• 2–5 years UAE construction experience (often required)
• Familiarity with FIDIC-based projects (advantage)
• Immediately available is preferred