Coordinator I

Petrofac; Sharjah; On-site; AED 180,000 - 360,000; Full time

Job summary

Petrofac in the United Arab Emirates seeks a Senior PTW Coordinator to oversee end-to-end Permit To Work processes on onshore/offshore sites. You will verify permits, maintain PTW registers, and coordinate with sub-contractors to ensure all safety documentation is complete and signed by the required parties.

Strong English, proven risk assessment skills, and experience with LOTO and JSA are essential to support daily PTW planning meetings and audits across Petrofac projects.

Qualifications

• Bachelor’s Degree (4 years) or Diploma (3 years).
• NEBOSH IGC or Equivalent.
• 5 years of PTW experience in Oil & Gas onshore/offshore projects, with specific experience in turnarounds, shutdowns, or piping projects.

Responsibilities

• Oversee the end-to-end PTW process, Initial screening of PTW document for completeness; Verifying PR and PA are authorized to raise permits and accept permits respectively.
• Maintain up-to-date registers/ tracking of Permits and Certificates with cross references and a display board of all active Permits and Certificates in use over the site, together with a separate display board for Isolation Certificates; Managing the PTW register.
• Ensure that all permits and associated certificates are approved and relevant documents including Risk Assessments, Job Safety Analysis (JSA), Formal Risk Assessments (FRA) / Task Risk Assessment (TRA), Method Statements, drawings, etc. are attached to the PTW form (as applicable) and are signed by all relevant parties and approved by Construction/ Commissioning/Operations
• Ensure that all permit signatories pass the required Client competency assessment to use the PTW system/ safe system of work. Maintain the approved Permit Applicant/ Permit Holder log
• Co-ordinate with the sub-contractor PTW Coordinators for the planned activities, review the permits and supporting documents
• Communicate the daily PTW log to all Construction/ Commissioning and HSSE team
• Facilitation of IWAP (daily PTW meeting) and participation
• Facilitate and document SIMOPS (Simultaneous Operations) meetings
• Manage the PTW Office and organize PTW coordination meetings with Permit Applicant/ Area Authority and Issuing Authority (if required)
• File the closed out Permits for records and preserve for record keeping
• Co-ordinate with client PTW Coordinator for the approval of permits. Attend the daily SIMOPS/ PTW meeting with all other contractors and communicate with Area Authorities about SIMOPS activities
• Conduct periodic audits and site inspections with HSSE and Construction/ Commissioning teams to ensure all work adheres to Client HSSE standards
• Manage the electronic Permit To Work System and track permit status from initiation to closure
• Management of Lock Out Tag Out system

Skills

PTW coordination

HSE leadership

Risk assessment

Communication

English proficiency

Documentation management

Education

Bachelor's Degree or Diploma in Engineering or Safety

NEBOSH IGC

Tools

Client PTW System

LOTO knowledge

Digital risk tools

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

KEY RESPONSIBILITIES:

Oversee the end-to-end PTW process, Initial screening of PTW document for completeness; Verifying PR and PA are authorized to raise permits and accept permits respectively

Maintain up-to-date registers/ tracking of Permits and Certificates with cross references and a display board of all active Permits and Certificates in use over the site, together with a separate display board for Isolation Certificates; Managing the PTW register.

Ensure that all permits and associated certificates are approved and relevant documents including Risk Assessments, Job Safety Analysis (JSA), Formal Risk Assessments (FRA) / Task Risk Assessment (TRA), Method Statements, drawings, etc. are attached to the PTW form (as applicable) and are signed by all relevant parties and approved by Construction/ Commissioning/Operations

Ensure that all permit signatories pass the required Client competency assessment to use the PTW system/ safe system of work. Maintain the approved Permit Applicant/ Permit Holder log

Co-ordinate with the sub-contractor PTW Coordinators for the planned activities, review the permits and supporting documents

Communicate the daily PTW log to all Construction/ Commissioning and HSSE team

Facilitation of IWAP (daily PTW meeting) and participation

Facilitate and document SIMOPS (Simultaneous Operations) meetings

Manage the PTW Office and organize PTW coordination meetings with Permit Applicant/ Area Authority and Issuing Authority (if required)

File the closed out Permits for records and preserve for record keeping

Co-ordinate with client PTW Coordinator for the approval of permits. Attend the daily SIMOPS/ PTW meeting with all other contractors and communicate with Area Authorities about SIMOPS activities

Conduct periodic audits and site inspections with HSSE and Construction/ Commissioning teams to ensure all work adheres to Client HSSE standards

Manage the electronic Permit To Work System and track permit status from initiation to closure

Management of Lock Out Tag Out system

ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

Bachelor’s Degree (4 years) or Diploma (3 years)

NEBOSH IGC or Equivalent

5 years of PTW experience in Oil & Gas onshore/offshore projects, with specific experience in turnarounds, shutdowns, or piping projects

SKILLS AND COMPETENCIES

Familiarity with Electronic / Permit To Work System process (for brownfield works) and digital Risk Assessment tool

Knowledge and understanding of all steps, roles & responsibilities in the Client PTW process including the functioning of the Planning Process and the Daily PTW Planning Meeting

Knowledge of all required documentation (supporting certificates, attachments, etc.) attached to the permit

Ability to effectively manage the PTW register

Ability to effectively manage the status display boards in Permit Control Facility (PCF)

Knowledge of LOTO system and key management

Ability to archive the closed PTW and associated documents

Ability to lead safety-related discussions and enforce PTW protocols

Awareness of practical H2S control measures, Fire Fighting, and First Aid training

Knowledge of safety procedures and EPC environments

Ability to speak, read and write English with good communication skills

Proficiency with Client PTW System, strong risk assessment capabilities, and clear communication skills.

Proficiency with handling e-mobility devices

Previous Client approval is an added advantage

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