Contract Executive

Thrifty Car Rental UAE; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Thrifty Car Rental UAE is seeking a Contracts Executive to support drafting, reviewing, and administration of contracts across our brands. The role emphasizes accuracy, compliance with UAE laws, and efficient handling of multiple contracts with minimal supervision.

You will maintain contract templates, monitor key dates, coordinate approvals, and assist in risk assessment and supplier engagements, ensuring governance and timely reporting for internal stakeholders.

Qualifications

• Bachelor's degree in a relevant field.
• Strong drafting and writing skills with attention to detail.
• Experience with contract structures, terms and legal language.

Responsibilities

• Draft, review and revise commercial contracts including service, supplier, vendor agreements and NDAs.
• Maintain up-to-date templates, clauses and approved language.
• Track contract dates, renewals and obligations; alert stakeholders of key milestones.
• Coordinate internal approvals and signature workflows; ensure proper signatories.
• Support risk identification, documentation and escalation for material contractual concerns.
• Assist in supplier and vendor coordination and contract performance reviews.

Skills

Contract drafting

Contract administration

Risk assessment

Negotiation

Multitasking

Attention to detail

Education

Bachelor's degree in Business Administration, Law, Finance, Supply Chain Management, or related field

Job description

Role Overview

The Contracts Executive plays a key supporting role in managing the organization's contractual activities across its portfolio of brands and business units. This position is responsible for the day-to-day drafting, reviewing, and administration of contracts, ensuring that all agreements are accurately documented, properly executed, and compliant with company policies and applicable regulations. The ideal candidate is detail-oriented, organized, and capable of working across multiple concurrent contracts with minimal supervision.

Key Responsibilities:

Contract Drafting & Review

• Draft, review, and revise a wide range of commercial contracts, including service agreements, supplier contracts, vendor agreements, NDAs, and framework contracts.
• Ensure all drafted contracts are accurate, legally sound, and aligned with approved company templates and standards.
• Identify gaps, ambiguities, and risk areas in contract language and recommend appropriate revisions or elevate to the Contracts Manager or legal team.
• Incorporate negotiated amendments and revisions into contract documents with precision and proper version control.
• Maintain an up-to-date library of standard contract templates, clauses, and approved language for use across the organization.
• Assist in the preparation of contract summaries, key terms extracts, and obligation trackers for internal stakeholders.

Contract Administration & Lifecycle Management

• Support the end-to-end contract lifecycle — from initiation and drafting through execution, performance monitoring, renewal, and close-out.
• Maintain a comprehensive and well-organized contracts repository, ensuring all agreements are properly filed, executed copies are stored, and key dates (renewals, expiries, notice periods) are tracked.
• Issue timely alerts and reminders to relevant stakeholders ahead of contract renewal, expiry, or milestone dates.
• Coordinate internal approvals and signature workflows, ensuring contracts are executed by the correct authorized signatories.
• Monitor contract performance milestones and flag non-compliance or deviations from agreed terms to the Contracts Manager.

Compliance & Risk Support

• Assist in ensuring all contracts comply with applicable UAE laws, regulations, and internal corporate governance requirements.
• Support the identification and documentation of contractual risks, liabilities, and obligations, escalating material concerns appropriately.
• Maintain accurate records to support audit readiness and internal compliance reviews.
• Assist in dispute resolution processes by locating relevant contract documentation, tracking correspondence, and preparing summaries for the legal team.

Tender & Procurement Support

• Assist in the preparation and coordination of tender documents, RFPs, RFQs, and related submissions in line with company procurement standards.
• Track tender deadlines and coordinate cross-functional input from relevant departments to ensure timely and compliant submissions.
• Maintain tender documentation records and assist with post-bid review processes.

Supplier & Vendor Coordination

• Support the administration of supplier and vendor contracts, including tracking delivery against SLAs and flagging performance issues.
• Liaise with internal departments (procurement, operations, finance) to gather required information for contract preparation and execution.
• Assist in organizing and preparing materials for supplier performance review meetings.

Reporting & Documentation

• Prepare regular contract status reports covering active agreements, upcoming renewals, expiries, and outstanding actions.
• Maintain accurate logs of contract amendments, extensions, and variations.
• Support the Contracts Manager in preparing management reports and presentations on contract portfolio performance.

Skills and Qualifications

• Minimum 2–4 years of experience in contracts administration, commercial support, legal administration, or a procurement/finance role with strong contracts exposure.
• Bachelor's degree in Business Administration, Law, Finance, Supply Chain Management, or a related field.
• Solid understanding of contract structures, commercial terms, and legal language — ability to identify risks and discrepancies in contract documents.
• Strong drafting and writing skills with exceptional attention to detail and accuracy.
• Well-organized with the ability to manage multiple contracts and deadlines simultaneously.
• Professional, discreet, and able to handle confidential information appropriately.
• Experience within the automotive, fleet, car rental, or related sectors is preferred but not mandatory.