Commercial Assistant

Vinmar International; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

A global trading company based in the United Arab Emirates seeks a detail-oriented Commercial Assistant to provide essential administrative and operational support to sales and sourcing teams. The role involves managing communications, coordinating activities, and preparing reports. Candidates should be multilingual, preferably with knowledge of French, and hold a bachelor's degree in business administration or a related field. Experience in sales coordination is preferred. Competitive benefits include private health insurance and paid time off.

Benefits

Private Health Insurance

Paid Time Off

Performance Bonus

Qualifications

• Minimum of three languages, French preferred.
• Prior experience in a commercial, sales coordination, or sourcing support role preferred.

Responsibilities

• Provide administrative and operational support to the sales and sourcing team.
• Manage office communications and maintain internal databases.
• Coordinate effectively between departments to ensure workflow.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Multilingual

Proficiency with Microsoft Office Suite

Education

Bachelor’s degree in business administration, International Trade, or related field

Tools

Microsoft Office Suite

CRM or ERP systems

Job description

Position Overview

As a Commercial Assistant at Vinmar International, you will provide essential administrative and operational support to the sales and sourcing teams. This role is key to ensuring smooth coordination between departments, efficient follow-up on commercial activities, and accurate reporting on sales and sourcing performance. The ideal candidate is detail-oriented, multilingual, and proactive in managing communication and documentation across global offices.

Main Responsibilities

• Provide administrative and operational support to the sales and sourcing team.
• Manage office communications, maintain and update internal databases and records.
• Coordinate effectively between departments to ensure seamless workflow.
• Assist in commercial follow-up of transactions and project progress.
• Act as a liaison for logistics follow-up with global offices and external partners.
• Support the sales team with contract reviews, deal administration, and compilation of product information.
• Prepare and maintain weekly reports and sales analysis, tracking concluded deals and performance metrics.
• Ensure timely and accurate documentation of all sales and sourcing activities.

Benefits

• Private Health Insurance
• Paid Time Off
• Performance Bonus

Languages

Minimum of three languages, French preferred.

Education

Bachelor’s degree in business administration, International Trade, or related field (or equivalent experience).

Experience

Prior experience in a commercial, sales coordination, or sourcing support role preferred.

Skills

• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with CRM or ERP systems.
• Ability to work effectively in a multicultural, fast-paced environment.