Commercial Assistant

Vinmar International; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A global trading company in Dubai is seeking a Commercial Assistant to provide essential administrative and operational support to the sales and sourcing teams. The ideal candidate should be detail-oriented, proactive, and multilingual, with a Bachelor's degree in business administration or a related field. Responsibilities include managing office communications, supporting the sales team, and ensuring accurate documentation of activities.

Benefits

Private Health Insurance

Paid Time Off

Performance Bonus

Qualifications

• Minimum of three languages, with French preferred.
• Prior experience in a commercial, sales coordination, or sourcing support role preferred.

Responsibilities

• Provide administrative and operational support to the sales and sourcing team.
• Manage office communications and maintain internal databases.
• Coordinate effectively between departments for seamless workflow.
• Assist in commercial follow-up of transactions.
• Act as a liaison for logistics with global offices.
• Support the sales team with deal administration.
• Prepare weekly reports and sales analysis.
• Ensure accurate documentation of sales activities.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multilingual (3+ languages)

Attention to detail

Microsoft Office Suite proficiency

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

CRM systems

ERP systems

Job description

Position Overview

As a Commercial Assistant at Vinmar International, you will provide essential administrative and operational support to the sales and sourcing teams. This role is key to ensuring smooth coordination between departments, efficient follow-up on commercial activities, and accurate reporting on sales and sourcing performance. The ideal candidate is detail-oriented, multilingual, and proactive in managing communication and documentation across global offices.

Main Responsibilities

• Provide administrative and operational support to the sales and sourcing team.
• Manage office communications, maintain and update internal databases and records.
• Coordinate effectively between departments to ensure seamless workflow.
• Assist in commercial follow-up of transactions and project progress.
• Act as a liaison for logistics follow-up with global offices and external partners.
• Support the sales team with contract reviews, deal administration, and compilation of product information.
• Prepare and maintain weekly reports and sales analysis, tracking concluded deals and performance metrics.
• Ensure timely and accurate documentation of all sales and sourcing activities.

• Languages: Minimum of three languages, French preferred.
• Education: Bachelor’s degree in business administration, International Trade, or related field (or equivalent experience).
• Experience: Prior experience in a commercial, sales coordination, or sourcing support role preferred.
• Skills:
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with CRM or ERP systems.
• Ability to work effectively in a multicultural, fast-paced environment

• Private Health Insurance

• Paid Time Off
• Performance Bonus