Client Coordinator

Dr. Sunny Medical Centre - UAE; Umm Al Quwain; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading aesthetic clinic in Umm Al Quwain is seeking a professional Front Desk Receptionist/Coordinator. You will be the first point of contact, managing client interactions and administrative tasks in a fast-paced environment. The ideal candidate has at least 2 years of experience in a similar role, is fluent in Arabic and English, and possesses excellent computer skills. Join us to provide outstanding customer service in a growing aesthetic clinic.

Qualifications

• Minimum 2 years of experience in a receptionist role (preferably in aesthetic clinics).
• Presentable appearance and excellent personal grooming.
• Knowledge of medical terminology or aesthetic procedures is a strong advantage.

Responsibilities

• Greet clients and visitors in a friendly and professional manner.
• Schedule and confirm patient consultations and follow-up visits.
• Handle billing, invoicing, and payment processing.

Skills

Communication skills in Arabic & English

Multitasking abilities

Customer service orientation

Tools

MS Office

Job description

We are seeking a well-presented, professional, and customer-oriented Front Desk Receptionist/ Coordinator to be the first point of contact at our Aesthetic Clinic in Umm Al Quwain. The ideal candidate will have excellent communication and administrative skills, with experience in handling front-desk operations in a medical or aesthetic environment.

Key Responsibilities

• Greet clients and visitors in a friendly and professional manner
• Answer phone calls, WhatsApp inquiries, emails, and manage clinic appointments
• Schedule and confirm patient consultations and follow-up visits
• Maintain accurate patient records and update databases as needed
• Ensure smooth patient check‑in and check‑out processes
• Handle billing, invoicing, and payment processing (cash/card/insurance)
• Coordinate with dermatologists, aestheticians, and nurses for daily schedules
• Manage daily front‑desk operations and maintain cleanliness of reception area
• Maintain client confidentiality and adhere to clinic protocols
• Promote clinic services, special offers, and skincare product sales
• Handle patient complaints or issues professionally and expedite when needed

Requirements

• Minimum 2 years of experience in a similar receptionist role (preferably in aesthetic, dermatology clinics)
• Strong communication skills in Arabic & English
• Excellent computer skills – MS Office
• Knowledge of medical terminology or aesthetic procedures is a strong advantage
• Presentable appearance and excellent personal grooming
• Ability to multitask and work under pressure in a fast‑paced clinic
• Positive attitude, team spirit, and strong customer service orientation