CEO Office Manager - Arabic Speaker

Visioneers; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A reputable organization in the UAE is seeking an experienced Office Manager for the CEO Office. The role involves overseeing office operations, managing logistics, and providing executive support. Ideal candidates will have a Bachelor's degree, 4+ years of relevant experience, and strong organizational skills. Proficiency in MS Office and excellent communication skills in English are essential. This position offers a dynamic work environment with opportunities to engage with senior stakeholders.

Qualifications

• 4+ years of experience in office administration/office management.
• Excellent communication skills in English; Arabic is a plus.
• High level of professionalism and discretion.

Responsibilities

• Oversee daily operations of the CEO Office.
• Manage office logistics and vendor relationships.
• Prepare letters, reports, and presentations.
• Act as the administrative point of contact for stakeholders.
• Monitor and report on office performance KPIs.

Skills

Organizational skills

Multitasking

Communication in English

Confidentiality

Professionalism

MS Office proficiency

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Title

Office Manager – CEO Office

Location

UAE

Reports to

Chief Executive Officer

Role Purpose

To oversee, coordinate, and manage all administrative, operational, and office management activities for the CEO Office.

Key Responsibilities

• Office Management & Operations: Oversee the daily functioning of the CEO Office ensuring efficient workflow.
• Manage office logistics, supplies, maintenance, and vendor relationships.
• Implement and improve office procedures, policies, and standards.
• Coordinate between internal departments and external stakeholders.
• Executive Support: Support the CEO Office with administrative tasks and follow-ups.
• Prepare letters, reports, memos, and presentations as required.
• Maintain confidential documents and filing systems.
• Track tasks assigned by the CEO and ensure timely completion by relevant departments.
• Communication & Coordination: Act as the administrative point of contact for senior stakeholders.
• Handle internal communications on behalf of the CEO Office.
• Schedule, plan, and coordinate internal meetings, events, and travel when needed.
• Reporting & Tracking: Monitor KPIs and prepare weekly/monthly office performance reports.
• Ensure all actions, tasks, and deadlines given by the CEO are monitored and followed up.
• Support HR and recruitment coordination when needed.

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field.
• Minimum 4+ years experience in office administration/office management.
• Strong organizational and multitasking skills.
• Excellent communication skills in English (Arabic is a plus).
• High level of professionalism, confidentiality, and discretion.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).

Preferred Competencies

• Proactive and solutions-oriented.
• Ability to work under pressure and manage shifting priorities.
• Strong interpersonal and coordination skills.