CEO Office Manager - Arabic Speaker

Visioneers; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the UAE seeks an Office Manager for the CEO Office. This role involves overseeing daily operations, managing logistics, and providing executive support. The ideal candidate has 4+ years of experience in office administration, a degree in Business Administration, and strong communication skills. Proficiency in MS Office is essential. An excellent opportunity for those seeking a dynamic work environment.

Qualifications

• Minimum 4+ years experience in office administration / office management.
• High level of professionalism, confidentiality, and discretion.

Responsibilities

• Oversee daily functioning of the CEO Office ensuring efficient workflow.
• Support the CEO Office with administrative tasks and follow-ups.
• Act as the administrative point of contact for senior stakeholders.

Skills

Strong organizational and multitasking skills

Excellent communication skills in English

Proficiency in MS Office

Education

Bachelor’s degree in Business Administration

Job description

1. Job Description

Office Manager – CEO Office

Position Title

Office Manager – CEO Office - immediate Joiner

Location

UAE

Reports to

Chief Executive Officer

Role Purpose

To oversee, coordinate, and manage all administrative, operational, and office management activities for the CEO Office. This role ensures smooth day-to-day operations, high-level communication, seamless workflow, and strong executive support across departments.

Key Responsibilities

Office Management & Operations

• Oversee the daily functioning of the CEO Office ensuring efficient workflow.
• Manage office logistics, supplies, maintenance, and vendor relationships.
• Implement and improve office procedures, policies, and standards.
• Coordinate between internal departments and external stakeholders.

Executive Support

• Support the CEO Office with administrative tasks and follow-ups.
• Prepare letters, reports, memos, and presentations as required.
• Maintain confidential documents and filing systems.
• Track tasks assigned by the CEO and ensure timely completion by relevant departments.

Communication & Coordination

• Act as the administrative point of contact for senior stakeholders.
• Handle internal communications on behalf of the CEO Office.
• Schedule, plan, and coordinate internal meetings, events, and travel when needed.

Reporting & Tracking

• Monitor KPIs and prepare weekly / monthly office performance reports.
• Ensure all actions, tasks, and deadlines given by the CEO are monitored and followed up.
• Support HR and recruitment coordination when needed.

Requirements

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field.
• Minimum 4+ years experience in office administration / office management.
• Strong organizational and multitasking skills.
• Excellent communication skills in English (Arabic is a plus).
• High level of professionalism, confidentiality, and discretion.
• Strong proficiency in MS Office (Word, Excel, PowerPoint)

Preferred Competencies

• Proactive and solutions-oriented.
• Ability to work under pressure and manage shifting priorities.
• Strong interpersonal and coordination skills.