Business Assistant

JPMorgan Chase & Co.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global financial services firm is seeking a Business Assistant in Dubai. The role involves supporting stakeholders in daily operations, managing calendars, arranging travel, and coordinating events. The ideal candidate will have strong English skills, experience in banking or MNCs, and proficiency in Microsoft Office. This position offers an opportunity to work cooperatively in a dynamic team environment and take on various projects.

Qualifications

• Must have excellent English reading, writing, and speaking skills.
• Experience in Banking or with a multinational corporation is required.
• Ability to handle confidential situations with tact and good judgment.

Responsibilities

• Maintain complex calendars and coordinate logistics for meetings.
• Arrange domestic and international travel.
• Organize offsite conferences and external events.
• Process invoices and T&E expense claims.
• Produce high quality communications at all organizational levels.
• Support administrative assistants in their roles.
• Lead and coordinate ad hoc projects.

Skills

Excellent English skills

Banking or MNC experience

Advanced ability to organize

Tact and good judgment

Strong interpersonal skills

Strong proficiency in Microsoft Office

Excellent telephone etiquette

Job description

In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, represents the bank with professionalism and courtesy at all times, delivering flawless work output.

As a Business Assistant in our dynamic team, you will be the gatekeeper and problem solver, adding control to your stakeholders' day-to-day operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team, lead and coordinate on ad hoc projects, and act as a subject matter expert for policies and procedures.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities, and skills

• Excellent English skills – reading, writing and speaking
• Must have Banking or MNC experience
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities . calendar management
• Be willing to embrace the Executive Assistant role and go the extra mile