Brand Admin Assistant - Global Marketing - Kayali

Remote DXB; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Medical coverage

Magic Days

Volunteer Day

Birthday Leave

Product discounts

Gifting program

Job summary

KAYALI is seeking an Administrative/Marketing Support professional in Dubai to handle POs, budgeting, and merchandising coordination. You will liaise with suppliers, maintain records, and support brand activations and photoshoots while providing essential admin support to marketing teams.

Ideal candidates hold a business/marketing degree, 2 years of experience in similar roles, and proficiency in MS Office. Experience in beauty or FMCG is a plus; Dubai-based role with on-site responsibilities.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Marketing, or related field preferred.
• 2 years of experience in administrative or marketing support roles.
• Experience within retail, beauty, or FMCG environments preferred.
• Experience with PO systems and basic finance processes.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare, raise, and track purchase orders for marketing, branding, and merchandising.
• Liaise with suppliers and internal teams regarding PO approvals, deliveries, and invoices.
• Maintain organized records of POs, contracts, and related documentation.
• Support budget tracking and expense reconciliation.
• Coordinate production, delivery, and distribution of merchandising materials.
• Track inventory levels of samples, final goods, and merchandising assets.
• Support setup and breakdown of photoshoots and brand activations.
• Provide general administrative support including scheduling and meeting minutes.
• Organize digital and physical files for marketing assets.

Skills

Strong organizational skills

Attention to detail

Marketing support

Education

Bachelor's degree in Business Administration or Marketing

Diploma in Business Administration or Marketing

Tools

Excel

Word

PowerPoint

PO systems

Job description

About the Company

Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to 'my imagination' in Arabic, KAYALI provides a modern fragrance experience inspired by Mona's rich Middle Eastern heritage and the art of layering scents.

Responsibilities

• Prepare, raise, and track purchase orders for marketing, branding, and merchandising requirements
• Liaise with suppliers and internal teams regarding PO approvals, deliveries, and invoice processing
• Maintain organized records of POs, contracts, and related documentation
• Support budget tracking and expense reconciliation
• Coordinate production, delivery, and distribution of merchandising materials
• Track inventory levels of samples, final goods, and merchandising assets
• Support setup and breakdown of photoshoots and brand activations
• Provide general administrative support including scheduling and meeting minutes
• Organize digital and physical files for marketing assets

Requirements

• Diploma or Bachelor's degree in Business Administration, Marketing, or related field preferred
• 2 years of experience in administrative or marketing support roles
• Experience within retail, beauty, or FMCG environments preferred
• Experience with PO systems and basic finance processes
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational skills and attention to detail

Benefits

• Premium Medical/Dental/Vision coverage
• Find your Magic Days
• Volunteer Day
• Birthday Leave
• Employee discounts on all Kayali products
• Quarterly product gifting