Boutique Admin Coordinator - Emirati Nationaltio

Alaïa; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury fashion boutique in Dubai is looking for a Boutique Admin Coordinator to support daily operations. Responsibilities include overseeing documentation, managing inventory, and assisting the sales team to enhance client experience. The ideal candidate is detail-oriented, organized, and fluent in both English and Arabic, with a client-centric approach. UAE National with Family Book is required.

Qualifications

• UAE National with Family Book required.
• Ability to handle administrative and operational tasks effectively.
• Experience in a client-service role preferred.

Responsibilities

• Oversee all boutique documentation, reporting, and filing systems.
• Manage supply orders and vendor relations.
• Coordinate and report maintenance requests to ensure boutique upkeep.
• Assist during busy periods to meet client experience expectations.
• Support event preparations and visual merchandising setups.

Skills

Strong organizational and multitasking skills

Attention to detail

Ability to use MS Office including Excel and Outlook

Clear communication and teamwork abilities

Client‑centric mindset and service attitude

Fluent in English

Fluent in Arabic

Job description

The Emirati National Boutique Admin Coordinator supports the efficient and elegant daily operations of the Alaïa boutique. This ensures administrative, operational, and back‑office procedures are executed to the highest standard, in line with Maison values.

KEY REPONSIBILITIES:

1. Boutique Operations Support:

• Oversee boutique documentation, reporting, and filing systems (sales reports, attendance records, compliance documents, etc.).
• Handle boutique supply orders, vendors management, invoices, and inventory of packaging, stationery, and other essentials
• Coordinate & report maintenance requests and ensure boutique readiness and upkeep
• Support during cycle counts, inventories activities, receiving shipments from forwarders etc.
• Ensure all boutique licenses & documents are up to date and manage mall & over nights permits

2. Client & Commercial Support:

• Help with preparation for events or special appointments (materials, catering orders, etc.)
• Support the sales team during busy periods to ensure clients’ experience expectations are met, this includes help in locating stock, packing items, and fitting room readiness to welcome clients etc.
• Help during VM set up activities & changes, help the team to ensure the display is maintained and floor is in the best condition to welcome clients

KEY SKILLS AND COMPETENCIES:

• Strong organizational and multitasking skills
• Attention to detail and a high sense of discretion
• Ability to use MS Office including Excel and Outlook
• Clear communication and teamwork abilities
• Client‑centric mindset and service attitude
• UAE National with Family Book
• Fluent in English & Arabic

We make hearts beat.

“We wish to create a welcoming home and bespoke moments to reveal and empower femininity, and nurture a multicultural community of clients, lasting through generations” Pieter Mulier

Since , Alaïa is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty.

Azzedine Alaïa, a legendary master of cut, changed the look of fashion in the 80’s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter Mulier, perpetuates his quest of perfection and modernity, sharing the same technical skills and passion for arts. Shape driven creations and iconic knits are sculpted on the body, crafting unique interpretations of the free beauty of women.