Assistant to Office Manager

OurTeam; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional support team in Dubai is seeking an Office Assistant to ensure the smooth running of daily operations. The ideal candidate will have strong attention to detail, excellent communication skills, and a positive attitude. Responsibilities include managing office supplies, welcoming visitors, and supporting HR functions. Must possess a General Secondary Education Certificate and be bilingual in English and Arabic. Full training will be provided in a collaborative environment.

Benefits

On-the-job training

Collaborative team environment

Qualifications

• Some prior administrative experience preferred (scheduling, filing, handling correspondence, etc.).
• Strong attention to detail is a must.
• Friendly, reliable, and professional demeanor.

Responsibilities

• Welcome visitors, vendors, and applicants with professionalism.
• Answer and direct calls courteously and efficiently.
• Manage incoming and outgoing mail and deliveries.
• Maintain a tidy reception and workspace.
• Provide general administrative support.
• Track and restock office supplies and stationery.
• Monitor and schedule meeting room usage.
• Act as a secondary contact between HR HQ and local PRO.

Skills

Attention to detail

Communication skills

Organization

Computer skills (Microsoft Office, CRM)

Bilingual in English and Arabic

Education

General Secondary Education Certificate

Job description

🇦🇪 Office Assistant

About the Role

We’re looking for a proactive and organized Office Assistant to support our Office Manager and wider team in ensuring the smooth running of our daily operations.

This role is perfect for someone with strong attention to detail, great communication skills, and a positive attitude — someone who takes pride in creating an efficient, welcoming, and well-coordinated office environment.

What You’ll Do

Reception & Administration:

• Welcome visitors, vendors, and applicants with professionalism and warmth.
• Answer and direct calls courteously and efficiently.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Maintain a tidy reception and workspace to project a professional image.
• Provide general administrative support — filing, photocopying, preparing purchase orders, and assisting with travel arrangements.
• Support other departments with admin tasks when needed.

Office & Facility Coordination:

• Track and restock office supplies, first aid kits, and stationery.
• Monitor and schedule meeting room usage.
• Liaise with IT and vendors for office maintenance and deliveries.
• Support health, safety, and business continuity activities in coordination with HQ.

HR Support:

• Act as a secondary point of contact between HR HQ and the local PRO to ensure smooth employee communication.
• Maintain employee records, attendance logs, and document files.
• Assist with posting job ads, shortlisting candidates, and scheduling interviews.

What You’ll Bring

• General Secondary Education Certificate (Thanawiyya Al-A’ama) or equivalent
• Some prior administrative experience preferred (scheduling, filing, handling correspondence, etc.)
• Good English and Arabic communication skills
• Solid computer skills (Microsoft Office and CRM systems)
• Friendly, reliable, and professional with strong attention to detail

Why Join Us

You’ll be part of a supportive, professional team that values collaboration and growth. We’ll provide full on-the-job training, opportunities to learn, and a dynamic workplace where your contribution truly makes a difference.