Assistant Manager (Festivals & Events ~ National Talent) - Dubai DET

Qureos Inc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent event management firm in Dubai seeks an Event Coordinator to support the planning and execution of the Dubai Shopping Festival. The role involves managing logistics, coordinating stakeholders, and maintaining budgets while ensuring a creative and engaging event experience. Candidates with strong event planning and communication skills are encouraged to apply. This is a full-time role located in Dubai.

Qualifications

• Experience in event planning and execution, especially in large-scale events.
• Strong analytical skills to manage budgets and performance metrics.
• Excellent communication and coordination abilities with various stakeholders.

Responsibilities

• Support the planning and execution of DSF aligned with organizational goals.
• Assist in developing and managing event plans including budgeting and timelines.
• Serve as the primary contact for DSF stakeholders, resolving issues.

Skills

Event planning

Budget management

Stakeholder coordination

Creative content integration

Risk management

Job description

Responsible for supporting the planning and execution of Dubai Shopping Festival (DSF) ensuring strategic alignment with the DFRE and DETs goals. This role involves close coordination with various internal and external stakeholders managing budgets and enhancing event experiences. Key duties include overseeing event logistics ensuring compliance with regulations and implementing innovative and creative event strategies throughout the lifecycle.

Core Functional Responsibilities & Subject Matter Expertise

• Assist in the development and management of DSF event plans including the allocation of resources budgeting and adherence to timelines linked to project milestones.
• Support the Festival Strategy and Planning team in the creation of event budgets implementing financial management controls and establishing metrics for measuring spending and performance during DSF.
• Manage on-ground event/project delivery coordinating with all relevant internal and external stakeholders.
• Support in classifying DSF events based on scope attendance audience profiles duration location budget and resource requirements.
• Contribute to the creation of project one-pagers defining budgets objectives and content elements and providing examples from the industry or benchmarks from similar festivals.
• Collaborate with the procurement team on drafting RFPs/RFIs managing supplier selection and overseeing contract processes. Maintain relationships with agencies post-award.
• Serve as the primary point of contact for DSF stakeholders managing queries resolving issues and ensuring stakeholder satisfaction throughout the event lifecycle.
• Suggest and integrate creative content elements and activations to keep DSF engaging and aligned with global event management best practices.
• Collaborate with team members to develop and manage risk mitigation and contingency plans for DSF addressing potential issues such as delays budget overruns or other unforeseen challenges.
• Coordinate with the Health Safety and Environment (HSE) team to ensure robust safety protocols are in place and adhered to during all events.
• Maintain comprehensive records of all DSF-related documentation including contracts budgets and communications to ensure readiness for audits and future reference.