Assistant Facilties Manager - Hard Services

Jones Lang LaSalle Incorporated; Dubai; On-site; AED 180,000 - 360,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Site Operations Manager in Dubai, UAE to lead facilities management activities on-site and drive adherence to HSE standards and service levels. You will coordinate maintenance, asset controls, vendor performance, and budget execution while guiding a skilled team of technicians.

The role requires strong leadership, contract oversight, and the ability to deliver reports and action plans in a fast-paced, client-focused environment.

Qualifications

• Experience in site facilities management and operations.
• Ability to lead a team of maintenance technicians.
• Knowledge of HSE regulations and compliance.
• Experience with contracts and vendor management.
• Strong budgeting and financial reporting.

Responsibilities

• Deliver services per regional master plan and ensure KPI targets.
• Perform periodic property inspections and review vendor services.
• Ensure no outages due to maintenance; report performance.
• Lead fixed assets management from logs to disposals.
• Prepare and maintain property admin procedures and budgets.
• Lead and report People Management; mentor team.
• Direct Electrical, Mechanical, and maintenance technicians.
• Plan and assign work for facilities staff and contractors.

Skills

Site Operations

HSE Management

Budgeting

Team Leadership

Vendor Coordination

Tools

MS Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Site Operations Management, business continuity and Compliance Deliver services as defined in the relevant Schedules of the annual regional and country master plan, ensuring the implementation and compliance, KPIs and savings targets with Best Practice procedures. Perform periodic property inspections and review vendor services. Ensure no outages / business disruption due to PPM or reactive maintenance. Report critical & key performance measurements & achieve targets. Complete all required audits and CSA’S - monthly/quarterly/annual reporting and management reports as required. Lead fixed assets management required activities from log maintenance to physical inventory to disposals, with approvals from site facilities manager. Prepare and maintain all property administrative procedures, records, etc., in accordance with company and industry standard policy, in particular, property emergency procedures, vendor assignment instructions, service records, log books, etc. Prepare and follow-up on action plans resulting from assessments and/or audits and ensure necessary funds are incorporated into budget-planning as well as participating and contributing to 3-yearly capital planning process. Participate in out-of–hours, stand-by and call out procedures as required Ensure adherence and 100% compliance to Client’s Engineering KPI’s & SLA’s, assist all Technical Staff on site and Authorized Persons on technical matters. Understand all aspects of any lease/licenses that may impact the operation of the property. Keep Site Facilities Manager informed of all activities and especially events that will impact the client. Assist SFM on ad hoc duties for the effective facilities management of the sites. Work in collaboration with all peer Operation managers (be active part of knowledge transfer within and across accounts policies Become a subject-matter-expert in at least one technical area to support colleagues both on account and across EMEA with the specific. Health and Safety Management Be a site safety SPOC. Ensure that the site meets all legal, regulatory and Client’s required HS&E regulations Leads Site O&M HSE Action Plans Ensures contractors adhere to and provide needed match to HSE scope and reporting Ensure that all JLL staff are working in compliance with HS&E regulations Carry out supervisory responsibilities in accordance with client/JLL policies and applicable laws, particularly EH&S. Contracts Management Ensure that all contracts at the site are delivering the required service at the correct cost Develop and monitor performance of local service providers Support work with Regional and Global Sourcing to implement Regional/Global sourcing strategies Finance and Asset Management Support that the site meets all financial targets and control requirements Provide standard monthly/quarterly/annual reporting and management reports as required Support review of property expenditures within budget; prepare variance analysis on a monthly basis. Lead and report People Management Provide leadership within site FM team Mentor & enable training & development of team members under line management Participate and help develop an environment conducive to good teamwork and cooperation among colleagues Direct a team of Electrical, Mechanical and preventative Maintenance technicians during the execution of both preventative and reactive technical interventions. Plan, assign and direct work of facilities staff and contractors providing services at the property

Location: On-site –Dubai, ARE

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.