Assistant Events Manager

Visioneers; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Creators HQ in Dubai is seeking an Assistant Events Manager to support year-round events, workshops, and flagship initiatives including the 1 Billion Followers Summit. You will coordinate with creators, partners, vendors, and internal teams to ensure seamless delivery from planning through execution.

The role requires strong project management, excellent communication, and experience handling VIPs, government stakeholders, media, and international guests.

Qualifications

• Bachelor’s degree in Event Management, Marketing, Hospitality, Communications, or related field.
• 3–6 years of experience in event management, event operations, hospitality, or project coordination.
• Experience supporting conferences, exhibitions, summits, or large‑scale corporate events.
• Fluent English; Arabic is a strong advantage.

Responsibilities

• Support the end-to‑end planning and execution of Creators HQ events and programs.
• Assist in developing event timelines, project plans, run sheets, and operational checklists.
• Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials.
• Ensure all event deliverables are completed within agreed timelines.
• Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers.
• Support guest management, invitations, confirmations, and attendance tracking.
• Assist in VIP and delegation coordination before and during events.
• Act as a key point of contact for event stakeholders and participants.
• Support event setup, registration desks, guest flow, backstage operations, and venue management.
• Coordinate event staff, volunteers, and suppliers on-site.
• Monitor event execution and proactively resolve operational issues.
• Ensure a high‑quality attendee experience throughout all events.
• Support the delivery of workshops, networking events, creator meetups, and educational programs.
• Assist in managing event calendars and scheduling.
• Coordinate creator engagement activities and member experiences.
• Maintain event budgets, quotations, purchase requests, and vendor documentation.
• Prepare post‑event reports, attendance summaries, feedback analysis, and recommendations.
• Track event KPIs and support continuous improvement initiatives.

Skills

Event Planning & Logistics

Stakeholder Management

Vendor & Supplier Coordination

Registration & Guest Management

Budget Tracking & Administration

Problem Solving Under Pressure

Attention to Detail

Multitasking & Time Management

Team Collaboration

Professional Communication

Education

Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field

Tools

Microsoft Office

Event management platforms

Job description

Creators HQ | Dubai, UAE | Full-Time

Job Title: Assistant Events Manager

Department: Creators & Programs

Reports To: Events Manager / Head of Events

Location: Jumeirah Emirates Towers, Dubai, UAE

Employment Type: Full-Time

Experience Level: Mid-Level (3-6 Years)

Role Summary

The Assistant Events Manager will support the planning, coordination, and execution of Creators HQ's year‑round events, workshops, creator meetups, partner activations, and flagship initiatives, including the 1 Billion Followers Summit. This role requires a highly organized and proactive professional who can manage multiple projects simultaneously, coordinate with creators, partners, vendors, and internal teams, and ensure seamless event delivery from planning through execution. The ideal candidate is passionate about the creator economy, thrives in fast‑paced environments, and has experience supporting high‑profile events involving VIPs, government stakeholders, media representatives, creators, and international guests.

Key Responsibilities

Event Planning & Coordination

• Support the end-to‑end planning and execution of Creators HQ events and programs
• Assist in developing event timelines, project plans, run sheets, and operational checklists
• Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials
• Ensure all event deliverables are completed within agreed timelines

Stakeholder Management

• Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers
• Support guest management, invitations, confirmations, and attendance tracking
• Assist in VIP and delegation coordination before and during events
• Act as a key point of contact for event stakeholders and participants

On‑Ground Event Operations

• Support event setup, registration desks, guest flow, backstage operations, and venue management
• Coordinate event staff, volunteers, and suppliers on‑site
• Monitor event execution and proactively resolve operational issues
• Ensure a high‑quality attendee experience throughout all events

Program & Community Events

• Support the delivery of workshops, networking events, creator meetups, and educational programs
• Assist in managing event calendars and scheduling
• Coordinate creator engagement activities and member experiences

Reporting & Administration

• Maintain event budgets, quotations, purchase requests, and vendor documentation
• Prepare post‑event reports, attendance summaries, feedback analysis, and recommendations
• Track event KPIs and support continuous improvement initiatives

Requirements

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field
• 3‑6 years of experience in event management, event operations, hospitality, or project coordination
• Experience supporting conferences, exhibitions, summits, or large‑scale corporate events
• Strong project management and organizational skills
• Excellent communication and stakeholder management abilities
• Experience working with VIPs, senior executives, and external partners
• Proficiency in Microsoft Office and event management platforms
• Fluent English required; Arabic is a strong advantage

Skills & Competencies

• Event Planning & Logistics
• Stakeholder Management
• Vendor & Supplier Coordination
• Registration & Guest Management
• Budget Tracking & Administration
• Problem Solving Under Pressure
• Attention to Detail
• Multitasking & Time Management
• Team Collaboration
• Professional Communication