Admissions Assistant

Greenfield International School; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Taaleem seeks an Admissions Assistant to provide a professional admissions service to enquirers, applicants and families in the UAE and abroad. You will work with the Admissions Manager on daily communications, data entry, interviews and testing, and on ensuring procedures are followed.

You will handle enquiries, appointments and support the team, including covering the Admissions Manager when needed, to maintain smooth operations in a busy office.

Qualifications

• Strong organisational skills and ability to multi-task.
• Excellent communication with staff, pupils and families.
• Ability to maintain accuracy and handle data with care.

Responsibilities

• Enter data accurately into the student database system from initial enquiry onwards.
• Undertake admissions statistical reports to monitor progress and trends.
• Support Admissions Manager and cover this role when unavailable.
• Meet with families daily to address enquiries and applications.
• Provide general administrative support to ensure smooth running of the Admissions Office.
• Respond to questions via telephone and email from prospective and new parents, including non-native English speakers.
• Dispatch promotional literature to prospective families and other representatives.
• Coordinate with Registrar to chase outstanding documents and ensure proper correspondence and documentation.
• Process admissions documents and support enrolment administration.

Job description

Safeguarding Statement

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Job Purpose

• The Admissions Assistant will work closely with the Admissions Manager to provide a professional and high-quality admissions service to all enquirers, applicants and their families, both from the UAE and abroad.
• The Admissions Assistant works collaboratively to deliver a high-quality standard of support, ensuring that services are efficient and effective. The Admissions Assistant will provide administrative support to ensure that procedures are adhered to, and specific projects are effective.
• This is a busy and varied role involving daily communication with academic staff, pupils and visiting families. The Admissions Assistant needs to work well under pressure, to have excellent organisational skills, to demonstrate good use of initiative and to have the ability to multi-task and prioritise. A collaborative and coherent approach is essential to ensure that, regardless of circumstances, the team is fully conversant with processes and procedures and able to contribute effectively to any activity within the team.
• The Admissions Assistant will be dealing with enquiries, making appointments and conducting interviews and testing as appropriate on a daily basis. The Admissions Assistant will need to support the team at all times.
• TheAdmissions Assistant must understand and practice all aspects on the Admissions Manager role so she can cover this position when the Admissions Manager is not available.

Key Relationships (external and internal)

Senior Leadership Team, School Marketing and Admissions, Central Office and other departments as required, school regulatory body and other external bodies or outside agencies as required.

Key Accountabilities

Database Management

• Effective use of the data management system is essential. The Admissions Assistant will be required to:
• Enter data accurately and within appropriate timescales into the student database system from initial enquiry onwards.

Analysis and Research

• Undertake database training as necessary to enable the development, creation and use of admissions statistical reports, in order to monitor progress against targets and identify trends.

Admissions Process

• The Admissions Assistant’s involvement in the recruitment process is to support the Admissions Manager.
• Meet with families on a daily basis and support the Admissions Manager, ensuring the level of service to address all enquiries and applications is timely.

Administration

• General administrative support duties to ensure the smooth running of the Admissions Office.
• Responds efficiently to a constant stream of questions via telephone and email regarding the School and the Admissions process from prospective and new parents. This includes communicating clearly with those who may not be familiar with the curriculum and for whom English is not their first language.
• Sends out promotional literature to prospective families and other representatives.
• Ensures that proper correspondence and documentation is received and acknowledged, filed, and that departments are notified as appropriate, working closely with the Registrar to chase any documents outstanding.
• Processes admissions documents.
• Provides support for the administration relevant to student enrolment.

Parent Engagement and Recruitment Events

• Attend and support admissions specific events including virtual and digital, all open day events and taster days and coffee mornings.
• Conduct school tours, as required, for prospective families which effectively sell the school, promoting the school’s academic and non-academic achievements.