Adminsitrative Assistant/Accountant

Insulux; Dubai; On-site; AED 45,000 - 60,000; Full time

Job summary

A dynamic company in Dubai is seeking a highly organized Administrative Assistant/Accountant to manage daily office operations and financial records. The successful candidate will ensure efficient workflows and assist with budget preparation and compliance. Ideal applicants should possess strong communication skills and experience in accounting software. This role offers an exciting opportunity to contribute to a growing team.

Qualifications

• Strong organizational skills to multitask effectively.
• Excellent communication skills for customer interactions.
• Proficient in financial analysis using Microsoft Excel.
• Detail-oriented with an analytical mindset.
• Experience in accounting and administrative support.

Responsibilities

• Manage daily office operations and communications.
• Maintain accurate financial records including invoicing.
• Prepare financial reports and assist in budgeting.
• Coordinate contracts with vendors and clients.
• Organize filing systems for easy document access.

Skills

Organizational Skills

Accounting Software Proficiency

Attention to Detail

Communication Skills

Time Management

Tools

QuickBooks

SAP

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant/Accountant to join our dynamic team in Dubai, UAE. The successful candidate will be responsible for ensuring efficient office operations while also managing financial records and transactions. This role requires a blend of excellent communication skills, strong analytical abilities, and a solid understanding of accounting principles.

Responsibilities

1. Manage daily office operations, including scheduling appointments, answering phone calls, and responding to emails to ensure smooth communication.
2. Maintain accurate financial records, including accounts payable and receivable, and ensure timely processing of invoices and payments.
3. Assist in the preparation of financial reports, budgets, and forecasts to support management decision-making.
4. Coordinate with external vendors and clients to facilitate contracts and agreements, ensuring compliance with company policies.
5. Organize and maintain filing systems, both physical and electronic, to ensure easy access to important documents and records.
6. Perform data entry and maintain databases to ensure the accuracy and integrity of financial information.
7. Support the accounting department with month‑end closing processes and reconciliations to ensure accurate financial reporting.
8. Prepare and submit tax documents and ensure compliance with local regulations and laws.
9. Assist in payroll processing and ensure timely payments to employees and contractors.
10. Contribute to team projects and initiatives to improve office efficiency and enhance overall productivity.

Preferred Candidate

1. Strong organizational skills with the ability to multitask and prioritize effectively in a busy work environment.
2. Excellent verbal and written communication skills, with a customer‑focused approach.
3. Proficient in accounting software and Microsoft Office Suite, particularly Excel, for financial analysis and reporting.
4. Detail-oriented with a strong analytical mindset to identify discrepancies and resolve issues promptly.
5. A proactive problem‑solver who can work independently as well as part of a team.
6. Ability to maintain confidentiality and handle sensitive information with discretion.
7. Prior experience in administrative support and accounting roles, preferably in a fast‑paced setting.
8. Strong time management skills, with the ability to meet deadlines consistently.
9. Willingness to learn and adapt to new processes and technologies as needed.
10. Knowledge of local labor laws and regulations related to accounting and finance is a plus.

Skills

• Organizational Skills: The ability to manage multiple tasks efficiently while maintaining a clear and orderly workspace is crucial for an Administrative Assistant/Accountant. This skill ensures that deadlines are met and operations run smoothly.
• Accounting Software Proficiency: Familiarity with accounting software such as QuickBooks or SAP is essential for managing financial records, processing transactions, and generating reports accurately.
• Attention to Detail: A keen eye for detail is necessary to avoid errors in financial documentation and ensure compliance with regulations, which can significantly impact business operations.
• Communication Skills: Strong verbal and written communication skills are vital for interacting with team members, clients, and vendors, ensuring clear and effective exchanges of information.
• Time Management: The ability to prioritize tasks and manage time effectively is necessary to handle the diverse responsibilities associated with administrative and accounting duties.