Administrator / Finance Executive

THA Venues, Parks & Resorts; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

THA Venues, Parks & Resorts in Dubai is seeking an Administrator Finance Executive to oversee people administration, payroll, and corporate compliance. You will manage the employee lifecycle from offer letters to final settlements and act as a bridge between staff, departments, the General Manager, and external service providers.

Key duties include onboarding, visa processes, medicals, medical insurance enrollments, device setup, payroll inputs, WPS processing, and end-of-service gratuity

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance or related field.
• 3+ years in administration, HR administration or finance, UAE preferred.
• Working knowledge of UAE labour law, visa processes, WPS and end-of-service gratuity rules.
• Experience with accounting software (Xero preferred) and strong Excel skills.
• Proficiency in Microsoft 365 (OneDrive, Outlook).
• Excellent written and spoken English.
• A high level of confidentiality and attention to detail.

Responsibilities

• Oversee employee lifecycle processes from offer letters to final settlements.
• Prepare payroll inputs and ensure compliance with WPS.
• Coordinate visa applications, renewals, and medical insurance.
• Manage onboarding/offboarding, devices, access, and records.
• Maintain corporate compliance and document management.
• Support the sales team with documentation for corporate clients.

Skills

Interpersonal skills

Discretion/confidentiality

Attention to detail

Communication

Time management

Education

Bachelor's degree in Business Administration, Accounting, Finance or related field

Tools

Xero

Excel

MS 365

Job description

Administrator Finance Executive

Reporting to the General Manager you ll keep the company s people administration payroll and corporate compliance running smoothly You ll own the employee lifecycle from offer letter to final settlement prepare payroll inputs for Finance and make sure license s and insurance policies never lapse You ll be the main link between employees departments the General Manager the Finance team and external service providers

Employee Onboarding Tracking & Offboarding

Prepare offer letters for General Manager approval Coordinate visa applications medicals Tawjeeh and renewals with the company s PRO provider Enroll new joiners in medical insurance and remove leavers from the policy Arrange devices email accounts and system access for new joiners with the IT provider Coordinate visa cancellations recover company devices and close system access for leavers Prepare final settlements including end-of-service gratuity Draft employment agreements contracts salary adjustment promotion and termination letters Issue salary employment and experience certificates NOCs and salary transfer letters Keep gratuity leave salary and employee trackers accurate updating them several times a week Screen and interview interns each season prepare intern agreements and NOCs and process intern payments

Payroll WPS & Finance Support

Prepare the monthly pay run and pass payroll inputs to Finance Process salaries through WPS and issue monthly pay slips Review payables reports from the Finance team Set up bank payments for General Manager approval and release Follow up with the sales team and customers on receivables Calculate quarterly partner commissions and process payments with Finance Coordinate documents and portal submissions for an overseas group entity with its corporate service provider

Corporate Compliance & Document Management

Track all renewal dates and start renewals early to avoid lapses Coordinate renewals of the trade license establishment card Hassantuk Dubai Civil Defense subscription and liability workmen s compensation and medical insurance policies Keep company files on OneDrive organised current and correctly filed Update shared documents and trackers every two weeks Handle vendor registrations keeping bank details VAT certificates license copies and other documents up to date on supplier portals Support the sales team with documentation for new corporate clients

Essential

Bachelor s degree in Business Administration, Accounting, Finance or a related field 3+ years in an administration, HR administration or finance role, ideally in the UAE Working knowledge of UAE labour law, visa processes, WPS and end-of-service gratuity rules Experience with accounting software (Xero preferred) and strong Excel skills Comfortable using Microsoft 365, including OneDrive and Outlook Excellent written and spoken English A high level of confidentiality and attention to detail

Advantageous

Arabic language skills

You ll thrive in this role if you have:

Strong interpersonal skills: you build trust with employees, handle sensitive matters such as salaries and settlements with discretion, and communicate clear with management, Finance and external providers Solid accounting and finance knowledge: you understand payroll, gratuity and final settlement calculations, reconciliations and basic bookkeeping Excellent organisational skills: you juggle many recurring deadlines, keep trackers accurate and follow up until every task is closed