Administrative & Operations Assistant

YourShore Shipping; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A logistics and shipping company is seeking an Administrative Assistant in Dubai. The role includes managing phone communications, providing day-to-day administrative support, and assisting with operations tasks. The ideal candidate has strong clerical skills, experience in the shipping industry, and a bachelor's degree in business administration. This is a full-time, on-site position.

Qualifications

• Proficiency with administrative tasks in an office setting.
• Ability to manage phone communications effectively.
• Experience coordinating logistics in a shipping context.

Responsibilities

• Provide day-to-day administrative support for the team.
• Handle correspondence and ensure smooth office operations.
• Maintain government license requirements and ensure timely completion.
• Assist with accounts-related administrative tasks.

Skills

Administrative Assistance and Clerical Skills

Phone Etiquette and Communication skills

Executive Administrative Assistance experience

Proficiency in Microsoft Office Suite

Organizational and multitasking abilities

High attention to detail

Problem-solving skills

Experience in the shipping or logistics industry

Education

Bachelor's degree in Business Administration or related field

Job description

Company Description

YourShore LLC is a Dubai-based, ISO Accredited, shipping agency and marine logistics company offering comprehensive ship agency and ancillary marine services. We provide project advisory and oversight to local and international shipping companies across the Middle East and the Indian subcontinent. YourShore is equipped to handle full Cargo & Husbanding calls in major UAE ports including Jebel Ali, Dubai, DMCA, Sharjah, Al Hamriyah, and Ras Al Khaimah, as well as offshore locations. Additionally, we facilitate calls at Fujairah and other UAE ports through our vetted partners, ensuring comprehensive coverage across the region.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative & Operations Assistant will be responsible for providing day-to-day administrative support, managing phone communications, assisting executives with administrative tasks, and performing clerical duties in addition to assisting with operation team.

The role includes but not limited to :

• Handling correspondence and supporting the smooth operation of office activities.
• Ensure Daily reports are sent by the relevant teams
• Keep track of all government license requirements & ensure timely completion by the relevant team
• Maintain & execute all office administrative requirements like lease tracking, vehicle fleet management including insurance, employee health cover etc
• Assisting the accounts team with matters pertaining to checklist & filings and other administrative tasks
• Arrange port passes & NOC's for personnel / companies attending the vessel, suppliers delivering items etc
• To ensure prompt attendance of customer enquiries, the job holder will also monitor the emails and attend to phone calls 24x7
• Co-ordinate with Operations desk for crew transportation arrangements for on signers, Off signers, Security personnel, Technicians, Suptds etc. in a timely manner

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance experience
• Proficiency in Microsoft Office Suite and office management software
• Excellent organizational and multitasking abilities
• High attention to detail and problem-solving skills
• Bachelor's degree in Business Administration or related field preferred
• Experience in the shipping or logistics industry