Administrative Officer 21N25

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Dubai is seeking an experienced Administrative Officer to oversee administrative functions, streamline processes, and support executive staff. The ideal candidate will have at least 2 years of experience, strong organizational skills, and proficiency in Microsoft Office. This is a full-time, mid-level position offering competitive opportunities in a dynamic environment.

Qualifications

• Minimum of 2 years of experience in an administrative support role.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Strong oral and written communication skills.

Responsibilities

• Oversee and coordinate day-to-day administrative functions.
• Maintain accurate and organized filing systems.
• Assist in the preparation and distribution of internal communications.

Skills

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

An Administrative Officer plays a crucial role in ensuring the efficient operation of an organization by managing administrative tasks, supporting team members, and coordinating various office functions. This position requires a highly organized individual who can handle multiple tasks simultaneously, prioritize duties, and possess excellent communication skills. The Administrative Officer will be responsible for maintaining office systems, streamlining processes, and providing comprehensive support to executive staff. In addition to assisting with everyday office functions, the Administrative Officer will play a pivotal part in executing office policies, handling confidential information, and creating an environment where team members can thrive. An ideal candidate will have experience in administrative support, be detail-oriented, proactive, and committed to enhancing the workplace environment.

Responsibilities

• Oversee and coordinate the day-to-day administrative functions of the organization.
• Maintain accurate and organized filing systems for easy retrieval of information.
• Assist in the preparation and distribution of internal communications and reports.
• Schedule and organize meetings, appointments, and conferences for executive staff.
• Manage office supply inventory and place orders to maintain stock levels.
• Develop and implement office policies and procedures to improve efficiency.
• Handle and monitor confidential and sensitive information with discretion.
• Support human resources initiatives such as onboarding and training programs.
• Coordinate and assist with special projects as requested by management.
• Liaise with external contacts, clients, and vendors to facilitate business operations.
• Provide administrative support in preparing and editing documents and presentations.
• Collaborate with team members to meet organizational goals and objectives.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of 2 years of experience in an administrative support role is required.
• Exceptional organizational and time‑management skills with a keen eye for detail.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint applications.
• Strong oral and written communication skills to interact effectively with stakeholders.
• Ability to handle confidential information with integrity and professionalism.
• Problem‑solving skills and the ability to work independently and as part of a team.

Job Details

Role Level: Mid-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Dubai
Company Website: https://www.talentmate.com
Job Function: Administrative Support
Company Industry/Sector: Recruitment & Staffing

What We Offer

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.