Administrative Coordinator

ELSEWEDY ELECTRIC UAE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading electrical company in Dubai is seeking an Administration Coordinator to manage office operations and employee services. The role involves overseeing logistics, documentation, and ensuring compliance with company policies and UAE regulations. The ideal candidate has a Bachelor’s degree in Business Administration and experience in administrative roles. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience in administrative or coordination roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and under pressure.

Responsibilities

• Manage the Travel portal for employee travel requests.
• Manage daily office operations and logistics.
• Supervise office support staff.
• Manage company vehicles and registrations.
• Oversee office asset inventory.
• Coordinate with procurement and finance.
• Handle payment requests per internal procedures.
• Oversee Medical Insurance tasks.
• Ensure compliance with company policies and UAE regulations.
• Maintain confidentiality of documents and employee information.

Skills

Organizational skills

Multitasking skills

Proficiency in MS Office

Attention to detail

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Summary

The Administration Coordinator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functions at Elsewedy Electric. The role includes managing office operations, employee services, logistics, and documentation in line with company policies and standards.

Key Accountabilities

• Manage the Travel portal to handle travel requests for local and international business trips for employees (travel arrangements, hotel bookings, and visa coordination)
• Manage daily office operations, including maintenance, supplies, utilities, and facilities coordination.
• Supervise office boys, drivers, and other support staff to ensure the smooth functioning of office activities.
• Manage company vehicles, fuel cards, and renewal of registrations.
• Oversee office asset inventory and ensure proper record-keeping
• Coordinate with procurement and finance for purchase requests, petty cash, and vendor payments
• Handle the payment requests in alignment with the internal procedures.
• Handle the Medical Insurance-related tasks, including enrolment and claims coordination.
• Ensure all administrative processes comply with company policies and UAE regulations.
• Maintain confidentiality and professionalism in handling company documents and employee information.

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience in administrative or coordination roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and under pressure.