Administrative Assistant (UAE Nationals Only)

Encore; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A reputable company in Dubai is seeking an individual to manage CRM updates, handle billing tasks, and provide administrative support. The successful candidate will assist with travel bookings, invoicing, and document management while ensuring effective communication within the team. Strong organizational skills are essential for this role.

Responsibilities

• Assists with updating information in CRM.
• Gathers media content and collateral for proposals.
• Assigns opportunities in CRM to Sales Managers.
• Books travel for employees as needed.
• Provides Sales Managers with leads from the request portal.
• Completes job costing reports monthly.
• Routinely checks orders for invoicing accuracy.
• Prepares daily billing reports for reconciliation.
• Handles billing disputes and communicates resolutions.
• Sorts and distributes incoming mail and handles shipping.
• Acts as receptionist for inbound calls to the department.
• Sends and collects deposit invoices for Sales Managers.
• Maintains Rental and Out of Office calendars.
• Finalizes and submits invoices to clients and accounting.
• Collects documentation to set up interpreters and vendors.
• Orders and maintains office supplies.

Job description

Key Job Responsibilities

• Assists with update of information in CRM
• Gathers media content and collateral for proposals.
• Assigns opportunities in CRM to Sales Managers.
• Books travel for employees and as needed employees
• Provides Sales Managers with leads submitted through request portal
• Completes job costing reports on a monthly basis

Billing

• Routinely checks orders for accuracy so they are ready to invoice.
• Prepares billing reports daily and submits them for reconciliation.
• Handles billing disputes and discrepancies and communicates resolution to all parties.

Administrative

• Sorts and distributes incoming mail and handle outgoing packaging and shipping.
• Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
• Sends and collects deposit invoices on behalf of Sales Managers
• Maintains Rental and Out of Office calendars
• Finalises and submits invoices to clients and Encore accounting
• Collects and submits documentation to set up interpreters and outside vendors
• Orders and maintains office supplies

Disclaimer:

The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.