Administrative Assistant - National Lady

Rentokil Initial; Dubai; On-site; AED 128,000 - 184,000; Full time

Job summary

A leading service provider in Dubai is seeking a proactive Admin Officer / Front Desk & Operations Coordinator. You will manage the front desk, support administration and logistics, and coordinate various operational tasks. The ideal candidate has a bachelor's degree and 2+ years of relevant experience, along with strong communication skills and proficiency in MS Office. This role involves coordinating between teams and ensuring smooth operations.

Qualifications

• Minimum 2 years of experience in administration/front desk coordination.
• Good command of MS Office and PDF tools.
• Experience with UAE documentation & logistics is an advantage.

Responsibilities

• Manage incoming calls and assist candidates during recruitment.
• Prepare official company letters and manage Trade Licenses.
• Arrange hotel bookings and coordinate travel tickets.

Skills

Strong communication skills

Customer service skills

Organizational skills

Proficiency in MS Office

Experience with UAE documentation

Education

Bachelor’s degree or relevant administrative experience

Tools

PDF tools

Job description

About the Role

We are seeking a proactive and detail-oriented Admin Officer / Front Desk & Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.

If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!

Key Responsibilities

Front Desk & Communication

• Manage incoming calls
• Assist candidates during recruitment days / interviews
• Coordinate facility maintenance requests

Administration & Documentation

• Prepare official company letters
• Track and renew Trade Licenses, Establishment Cards & Permits

Office Supplies & Coordination

• Arrange tissue, stationery, and pantry supplies
• Coordinate marketing materials and printing with suppliers
• Maintain proper inventory display for marketing shelves

Logistics & Shipping

• Manage local & international shipment bookings

Marketing & Review Support

• Assist in Google reviews listing and response preparation
• Coordinate printing of brochures, newsletters, and collateral

Vehicle & Driver Coordination

• Update Trackers
• Ensure new drivers sign fleet policy
• Monitor driver license validity and vehicle registration status

Certificates & Recognition Materials

• Prepare employee monthly award certificates
• Process Pest Management, SSC, and QPA certificates

Travel & Accommodation

• Arrange hotel bookings
• Coordinate travel tickets

Government Portals & Attestations

• Process Fujairah Municipality attestations
• Merge required documents for contract approvals
• Submit using assigned government portals

Municipality & Doc Handling

• Maintain Ajman Municipality credentials and secure filing
• Handle essential document files for PRO and sales support

Qualifications & Skills

• Bachelor’s degree or relevant administrative experience
• Minimum 2 years in administration / front desk coordination
• Strong communication & customer service skills
• Good command of MS Office and PDF tools
• Experience with UAE documentation & logistics (advantage)
• Highly organized and proactive with a sense of ownership