Administrative Assistant

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment consultancy in Dubai seeks an experienced Administrative Assistant to provide crucial administrative, clerical, and translation support. This role will act as a liaison between the Japan head office and the UAE team. Ideal candidates should have a Bachelor’s degree and 2–5 years of experience, with strong Japanese and English language skills.

Qualifications

• 2–5 years of relevant experience as an Administrative Assistant, preferably in an international or Japanese organization.
• Native-level Japanese and fluent English (spoken and written).

Responsibilities

• Manage daily office operations, including correspondence, scheduling, filing, and supplies management.
• Prepare and translate business documents, reports, and communications (Japanese ↔ English).
• Handle travel arrangements, hotel bookings, visa processing, and meeting coordination.
• Serve as the main point of contact for communication between the Dubai office and Japan headquarters.

Skills

Administrative support

Bilingual communication

Organization skills

Time management

Education

Bachelor’s degree in Business Administration, Management, or related field

Job description

Job Summary

Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office. The Administrative Assistant will act as a liaison between the Japan head office and the UAE team, maintaining efficient communication, documentation, and coordination in both Japanese and English.

Key Responsibilities

• Administrative & Office Support
  • Manage daily office operations, including correspondence, scheduling, filing, and supplies management.
  • Prepare and translate business documents, reports, and communications (Japanese ↔ English).
  • Handle travel arrangements, hotel bookings, visa processing, and meeting coordination.
  • Support management with calendar management and appointment scheduling.
  • Maintain office records and ensure all documentation is up to date and organized.
• Communication & Coordination
  • Serve as the main point of contact for communication between the Dubai office and the Japan headquarters.
  • Draft and translate internal/external emails, letters, and meeting minutes.
  • Coordinate with vendors, service providers, and government agencies as required.
  • Assist in organizing corporate events, meetings, and client visits.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–5 years of relevant experience as an Administrative Assistant, preferably in an international or Japanese organization.
• Languages: Native-level Japanese and fluent English (spoken and written).