Administrative Assistant

American Bureau of Shipping; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A maritime services company in Dubai is seeking an experienced Administrative Assistant to provide vital administrative support. Responsibilities include clerical duties like word processing, billing, and record keeping. The ideal candidate should possess a high school diploma and strong MS Office skills, with 0-2 years of relevant experience. This position reports directly to a department supervisor and requires excellent communication abilities.

Qualifications

• 0-2 years of previous related experience.
• Ability to develop a working knowledge of ABS Rules.
• Proficient clerical skills such as file maintenance.

Responsibilities

• Utilizes systems for accounts receivable tracking.
• Performs clerical duties such as word processing.
• Ensures billing processes and accurate records.

Skills

Strong MS Office experience

Excellent arithmetic abilities

Good interpersonal skills

Education

High School diploma or equivalent

Job description

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

What You Will Do:

• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
• Ensures proper billing processes are followed, and accurate records are kept of department activities.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
• May assist in the planning of events and seminars.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• 0‒2 years of previous related experience

Knowledge, Skills, and Abilities

• Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
• Strong MS Office experience, such as word processing and spreadsheet creation
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Excellent arithmetic abilities.
• Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
• Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.

Reporting Relationships:

Reports directly to a department Manager, Supervisor or above.