Administrative Assistant

Dubeduca DMCC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A Dubai-based education company is seeking a proactive Administrative Assistant to manage diverse administrative functions including office correspondence, accounting, and visa processing. The ideal candidate will have 2-5 years of relevant experience, strong organizational skills, and be available to join immediately. A competitive salary and supportive work environment are offered.

Benefits

Competitive salary package

Transportation to work location

Growth and career development opportunities

Supportive work environment

Qualifications

• Minimum 2-5 years of experience in administration, accounting, and visa processing in Dubai.
• Currently based in Dubai with a valid UAE residency.
• Strong knowledge of UAE visa and immigration procedures.

Responsibilities

• Manage office correspondence and organize filing systems.
• Process invoices and handle petty cash.
• Handle employee visa applications and liaise with government authorities.

Skills

Organizational skills

Attention to detail

Communication skills in English

Proficiency in MS Office

Experience with accounting software

Tools

QuickBooks

Zoho Books

Job description

Overview

We are seeking a highly organized and proactive Administrative Assistant with proven experience in Dubai to join our team. The ideal candidate will have at least 2-5 years of hands-on experience in administration, accounting, bookkeeping, and visa processing. The role requires a professional who is detail-oriented, reliable, and capable of managing diverse administrative functions while supporting the day-to-day operations of the company.

Candidates must be based in Dubai and available to join immediately.

Responsibilities

Administrative Tasks

• Manage office correspondence (emails, phone calls, memos, letters).
• Maintain and organize filing systems (both electronic and paper).
• Handle scheduling, appointments, and meeting coordination.
• Manage office supplies inventory and liaise with vendors.
• Prepare reports, presentations, and documents as required.
• Support HR functions such as employee record-keeping and documentation.
• Ensure compliance with company policies and UAE labor laws.

Accounting & Bookkeeping

• Process invoices, receipts, and expense reports.
• Handle petty cash and daily cash flow management.
• Assist in preparing monthly, quarterly, and yearly financial reports.
• Maintain accurate records of accounts payable and receivable.
• Reconcile bank statements and financial records.
• Support the finance department with audit requirements.
• Proficiency in accounting and bookkeeping software such as QuickBooks, Zoho Books, or equivalent.
• MS Office Suite (Word, Excel, PowerPoint, Outlook).

Visa Processing & PRO Services

• Handle all matters related to employee visas, work permits, Emirates ID, and medical tests.
• Submit and track visa applications through government portals (GDRFA, MOHRE, ICA).
• Maintain up-to-date knowledge of visa requirements and UAE labor regulations.
• Liaise with government authorities for approvals, renewals, and cancellations.
• Ensure timely processing of all documentation related to residency, visas, and labor cards.
• Prepare and maintain detailed visa status reports for employees.

What We Offer

• Competitive salary package.
• Transportation to work location
• Growth and career development opportunities.
• Supportive work environment in a dynamic team.

Qualifications & Requirements

• Currently based in Dubai with a valid UAE residency.
• Minimum 2-5 years of experience in administration, accounting, and visa processing in Dubai.
• Strong knowledge of UAE visa and immigration procedures.
• Excellent communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and accounting software.
• Ability to work independently and handle confidential information with integrity.
• Available to join immediately.