Administrative Assistant

GENESIS Executive Search; Dubai; On-site; AED 72,000 - 96,000; Full time

Job summary

GENESIS Executive Search is seeking a Japanese-speaking Administrative Assistant with 3-5 years of UAE experience in various administrative roles. This position involves arranging travels, handling office management tasks, and supporting HR and administration under the Deputy General Manager's supervision.

Responsibilities

• Arrange travel requirements for employees including tickets and hotel bookings.
• Maintain employee records and manage leave applications.
• Support HR and administration for MEA regional offices.

Skills

Proactive to learning and development

Teamwork

Effective reporting

Commitment to deadlines

Punctuality

Job description

A multinational company is recruiting a Japanese-speaking Administrative Assistant having 3-5 years of UAE experience in administration, human resource, and office management experience for their regional office.

Job Description

• Arranging travel requirements for employees such as air tickets, entry visas, and hotel booking.
• Handling company car service schedules, car registration renewals, and driver management.
• Handling office maintenance and service contracts, stationery and pantry supplies.
• The new employee is expected to co-work with other colleagues who are principally in Corporate / HR / Accounting roles.
• Overlook IT work and work schedules for all devices and networks ensuring smooth office work.
• Maintain employee records, employeeleave applications, staff notifications, and timely renewal of employee documents.
• Support the HR and administration of MEA regionalOffices, under the supervision of the Deputy General Manager.

Skills

• Proactive to learning and development for self-improvement.
• Teamwork.
• Reporting effectively to management, verbally and in writing.
• Commitment to meet set deadlines.
• Punctuality, responsibility, integrity and diligence for the work.