Administrative Assistant

Bond and Vale; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A dynamic office support company in Dubai is seeking an experienced administrative support professional. You will handle calls, emails, CRM updates, and client documentation. The ideal candidate has at least 2 years of experience in administration or sales support, strong organizational skills, and proficiency in CRM systems and MS Office. Join us for a promising career in a fast-paced environment.

Qualifications

• Minimum 2 years of experience in administration or sales support.
• Strong organizational and multitasking abilities are essential.
• Proficiency in CRM systems and MS Office is required.

Responsibilities

• Manage incoming and outgoing calls and emails efficiently.
• Operate and update the CRM system with leads.
• Prepare client documents for project launches.

Skills

Proven experience in administration or sales support

Strong organizational skills

Excellent communication skills

Attention to detail

Ability to work in a fast-paced environment

Education

Bachelor’s Degree in any administration-related field

Tools

CRM systems

MS Office Suite

Job description

Roles & Responsibilities

• Manage incoming and outgoing calls, ensuring timely responses.
• Respond promptly to emails and client inquiries.
• Make sure office is maintained and well looked after.
• Handle office assistant responsibilities.
• Make sure you are motivated to do better.
• Update the sales team on upcoming events and provide necessary support.
• Operate and update the CRM system with Fresh leads, Lead shuffling, Follow-ups on existing leads, uploading leads from portals
• Prepare and submit daily and monthly lead reports.
• Prepare client documents for project launches.
• Manage client contracts efficiently.
• Organize, file, and maintain client and company records.
• Register clients on developer portals (e.g., Modon, Eagle Hills, and others during launches).
• Prepare and submit sales offers and payment plans.
• Coordinate driver schedules and track driver overtime
• Order and manage office supplies.
• Maintain office cleanliness and ensure smooth day-to-day operations.
• Ensure employee adherence to company policies.
• Provide general administrative support to Sales, Marketing, HR, Accounts, and assist with directives from the CEO.

Skills

• Proven experience in administration or sales support of 2 years.
• Bachelor’s Degree in any administration-related field.
• Strong organizational and multitasking abilities.
• Proficiency in CRM systems and MS Office Suite.
• Excellent communication and interpersonal skills.
• Attention to detail with strong documentation and filing practices.
• Ability to work in a fast-paced, dynamic environment.