Administrative Assistant

Abu Dhabi University; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading educational institution is seeking an Administrative Assistant for the Office of Academic Integrity in Abu Dhabi. The successful candidate will provide comprehensive administrative support, maintain filing systems, and assist with various academic integrity matters. Applicants should have a bachelor’s degree and 2-3 years of relevant experience. Skills in organization, time management, and attention to detail are essential. English is required, and Arabic is preferred.

Qualifications

• 2-3 years of experience in a similar role or a related field.
• English is required; Arabic is preferred.

Responsibilities

• Provide full secretarial and administrative support to the Head of OAI.
• Maintain up-to-date filing system for Academic Integrity violation cases.
• Assist with any administrative issues as directed by the Head of OAI.

Skills

Organizational skills

Time management

Flexibility

Attention to detail

Education

Bachelor’s degree in any discipline

Job description

Overview

Position Title
Administrative Assistant of the Office of Academic Integrity, Al Ain Campus Department/Unit

Job Purpose

To provide comprehensive administrative support to the Head of Office of Academic Integrity (OAI) and assist with the day-to-day running of the office.

Key Responsibilities

• Provide full secretarial and administrative support to the Head of OAI.
• Receive all completed academic integrity reports submitted by instructors or proctors along with the supportive evidence.
• Check if all received reports are filled out appropriately and if all documentation pertinent to the report is complete.
• Forward all alleged academic integrity violation reports to the Head of OAI.
• Schedule meetings with students, Academic Integrity Committees, etc. (arrangement of the above includes, preparing agendas and taking minutes).
• Follow up on the implementation of the decisions made by the Academic Integrity Committees and Academic Integrity Appeal Committee.
• Receive written statements from students who filed appeals.
• Maintain up-to-date filing system for both hard copies and electronic files of Academic Integrity violation cases.
• Carry out other administrative OAI-related tasks, such as assisting in exam proctoring schedule, preparing BRFs, calling students to attend AI workshops, etc.
• Address students’ concern regarding an academic integrity issue at Al Ain Campus.
• Assist in proctoring arrangements, examination-related processes, and all other matters pertaining to academic integrity at Al Ain Campus.
• Assist with any administrative issues as directed by the Head of OAI and the Dean of COE.
• Supporting selected COE operations at AA Campus.

Minimum Educational Qualifications

• Bachelor’s degree in any discipline

Minimum Years of Experience

• 2-3 years of experience in a similar role or a related field

Nature of Relevant Experience

• Minimum 2-3 years of experience in the administrative role.

Language Skills

• English is required.
• Arabic is preferred.

Special Skills and Abilities

• Organizational skills, time management, flexibility, and attention to detail.

Job Indicators

• 80% satisfaction by the Head of OAI.
• 80% satisfaction by the Provost, AA Campus Director, Registrar, Deans, instructors.
• 80% satisfaction by the AI and AI Appeal Committees.
• 80% satisfaction by students.

Stakeholders

• Head of OAI.
• Members of OAI Team.
• AA Campus Director.
• Office of the Registrar.
• Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
• University faculty and staff members.
• Students.

Recipients of Services

• Head of OAI.
• Members of OAI Team.
• Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
• Office of the Registrar.
• University faculty and staff members.
• University students and parents.