Administration Coordinator - Emirates Group Security, Business Support Unit

Emirates; Dubai; On-site; AED 70,000 - 100,000; Full time

Job summary

A leading airline in Dubai is seeking an Administration Coordinator to manage administrative tasks related to manpower deployment and service delivery. Key responsibilities include attendance tracking, coordination with HR, and maintaining inventory. The role demands at least 3 years of administration experience and proficiency in Microsoft Office. Candidates can enjoy a competitive tax-free salary and exclusive travel benefits. Apply today to be part of a dynamic team.

Benefits

Attractive tax-free salary

Travel benefits including flight discounts

Career growth opportunities

Qualifications

• Minimum of 3 years of administration experience required.
• Proficiency in MS Office is an advantage.

Responsibilities

• Generate and verify exception reports weekly.
• Monitor and follow up on staff attendance.
• Administer performance assessments within the department.
• Maintain asset inventory and conduct verification exercises.

Skills

Administration experience

Proficiency in MS packages

Consultation skills

Education

12 years of schooling or equivalent

Tools

TERROS Resource Management Systems

Job description

Job Purpose

Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Center, Airport Security Unit, Crime Prevention & Investigation Unit, Threat & Risk Assessment Unit, Aviation Security Compliance, Assurance & Regulation, and Business Support Unit—all working together to develop and implement comprehensive security strategies.

If you are passionate about security, risk management, and operational excellence, we invite you to apply and be a part of the Emirates Group Security team. With opportunities across various specialized units, you will gain exposure and contribute to cutting‑edge security practices.

As an Administration Coordinator, your role is to plan and execute the administration function related to leave distribution, manpower resource deployment, and stores planning and management for the Department in accordance with Company/Departmental regulations, to ensure optimum utilisation of resources to cover the 24‑hour shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.

In This Role, You Will

• Generate/verify Exception reports every week to ensure data capture on attendance overtime taxi claims and other incidentals are accurately fed into the ETHOS system for payroll cutover.
• Take prompt remedial action on inaccuracies in consultation with Admin Officer to ensure that Company staff interest is assured with no undue loss of revenue.
• Monitor and initiate follow‑up action from the TERDER on absence of 2 days, ascertaining reasons for nonattendance, brief staff on regulations and provide feedback to respective unit heads AO on cases of concern at regular intervals.
• Ensure that Admin Assistant receives the necessary documentation (Emergency leave applications, medical certificates, etc.) to accurately reflect the attendance in the system.
• Consult with staff on medical conditions and prepare medical reports for Company Doctor approval in liaison with HR to enable staff attendance be certified as sick leave.
• Coordinate with internal rostering team with respect to specific provision of rosters for medical cases based on OCCMED referrals.
• Administer the probationary annual performance process within the department in order to ensure that the assessments are in keeping with department Company guidelines; filter through records of poor performers and draw to the attention of Admin Officer on a monthly basis for counselling of new hires in this respect.
• Share responsibility with Admin Officer on the induction process of new hires into the department by conducting briefing sessions on administrative matters each month.
• Maintain the database on the department’s asset inventory ensuring that the same is kept current with additions, write‑offs, transfer of equipment between cost centres and location, promptly fed in.
• Conduct an asset verification exercise biannually and draw attention to Admin Officer on any areas of concern to ensure our asset inventory is accurate.

Qualification

• 3 years of Administration experience
• 12 years of schooling or equivalent

You’ll have an edge if you have

• Experience in an administration environment, preferably in a similar capacity
• Proficiency on MS packages, Company systems, TERROS Resource Management Systems

Salary & benefits

Join us in Dubai and enjoy an attractive tax‑free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.

Discover what it’s like to live and work in our fast‑paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!