Administration Assistant

Direct trading services; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic trading service company in Sharjah is seeking an organized Administration Assistant. This role involves managing office duties, coordinating communication, and maintaining records. The ideal candidate should have strong communication skills and be a competent user of Microsoft Office. This is a full-time position with opportunities to support various operational activities.

Qualifications

• Prior experience in an administrative or office support role is preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and ability to manage several tasks.

Responsibilities

• Manage general office duties such as ordering supplies.
• Coordinate appointments and meetings.
• Maintain organized filing systems for records.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Task management

Education

High school education or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administration Assistant – Role Overview

We are seeking a capable Administration Assistant to support the day-to-day running of the office and assist the wider team. This position involves handling a range of administrative and clerical duties to help maintain smooth and efficient operations. The ideal candidate will be organized, proactive, and able to manage multiple tasks while maintaining a high level of accuracy. You will be an essential support to management and staff, helping with communication, record-keeping, scheduling, and general office coordination.

Key Responsibilities

• Manage general office duties such as ordering supplies and maintaining stock levels.
• Work closely with different departments to ensure administrative tasks are completed effectively.
• Serve as a point of contact for internal staff and external stakeholders when needed.
• Arrange appointments, schedule meetings, and assist with calendar coordination.
• Maintain organized filing systems for both digital and physical records.
• Assist with creating reports, documents, and presentations.
• Support the upkeep and organization of office workspaces and shared areas.
• Respond to staff requests regarding office-related matters and resources.
• Provide basic support to HR functions, including recruitment administration and onboarding.
• Help coordinate company events, meetings, and internal activities.
• Manage administrative requests from senior team members professionally and promptly.
• Handle sensitive information with discretion and confidentiality.

Skills

Required Skills & Experience

• Prior experience in an administrative or office support role is preferred.
• Competent user of Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong written and verbal communication skills.
• Excellent organizational skills and the ability to manage several tasks at once.
• Ability to work independently as well as part of a team.
• Understanding of office procedures and administrative systems is an advantage.
• Minimum of a high school education or equivalent qualification.